We are looking for an exceptional Executive Assistant to act as the CEO’s right-hand partner in a fast-paced, high-growth startup environment. This is not a traditional EA role — it requires someone highly proactive, deeply organised, and capable of operating across multiple businesses, projects, and functions simultaneously.

You will play a critical role in keeping the CEO focused, informed, and operating at maximum efficiency. The ideal candidate thrives in ambiguity, moves quickly, takes initiative without waiting for direction, and is obsessed with execution and organisation.

Executive Support & Operations

• Act as a strategic partner to the CEO, helping prioritise time, focus, and decision-making
• Manage a complex and dynamic calendar across multiple businesses
• Coordinate meetings, agendas, follow-ups, and ensure clear action tracking
• Prepare briefings, documents, and summaries ahead of key meetings

Organisation & Systems

• Build and maintain structured workflows using tools such as ClickUp
• Own task management systems, ensuring nothing slips through the cracks
• Continuously improve internal processes for speed, clarity, and efficiency
• Create dashboards, trackers, and documentation across projects

Project & Business Support

• Support multiple ventures and business lines simultaneously
• Drive execution on key projects, ensuring deadlines and outcomes are met
• Liaise with internal teams, external partners, and stakeholders on behalf of the CEO
• Step into different roles as needed (operations, hiring support, admin, coordination)

Communication & Coordination

• Act as a central point of communication across teams and businesses
• Draft emails, updates, and internal communications on behalf of the CEO
• Ensure alignment across priorities and teams

• Exceptionally organised — you naturally create structure in chaos
• Highly proactive — you anticipate needs before they arise
• Fast-moving and decisive — you execute with urgency and precision
• Tech-savvy — highly proficient in tools like ClickUp (or similar task/project management platforms)
• Comfortable juggling multiple priorities across different businesses
• Detail-oriented without losing sight of the bigger picture
• A strong communicator with high emotional intelligence
• Trustworthy, discreet, and reliable

• Proven experience as an Executive Assistant, Operations Manager, or similar role in a fast-paced environment (startup experience preferred)
• Strong project management and organisational skills
• Ability to work independently with minimal oversight
• Experience supporting senior executives or founders is highly desirable

• The CEO is focused only on high-impact work
• Priorities are always clear, organised, and executed on time
• Systems and workflows run smoothly across multiple businesses
• Nothing is dropped, delayed, or overlooked
• The business moves faster because of you

• Work directly with the CEO at the heart of a high-growth startup
• Gain exposure across multiple business functions and ventures
• Take on real responsibility and ownership from day one
• Be part of building and scaling something meaningful

Please submit your CV along with a short note explaining why you would be a great fit for this role, including examples of how you’ve demonstrated initiative, organisation, and speed in previous roles.

• This role is for someone who wants to operate at a high level, move fast, and be indispensable.