Office Manager / Executive Assistant

New Yesterday

PQP Operations LTD (part of PQP Group) is seeking an experienced and highly organised Office Manager & Executive Assistant to play a central role in the smooth running of their Milton Keynes Head office. This is a varied and trusted position combining office management, HR / finance administration, facilities oversight, and executive support to the Directors.
This role would suit someone who takes pride in creating an efficient and welcoming working environment and enjoys being at the heart of a small, professional team.
The Role
Reporting directly to the Directors, you will be responsible for the day-to-day management of the office, ensuring that operations run efficiently, while providing high-level administrative and organisational support.
Your responsibilities will include:
Overseeing the daily operations of the office, ensuring a professional and welcoming environment
Managing office procedures, suppliers, budgets, and general administration
Acting as the main point of contact for office and operational matters
Supporting HR administration, including onboarding, maintaining employee records, holiday and absence tracking, freelance rotas, and coordinating recruitment processes
Supporting finance administration, expenses tracking, invoicing and liaising with external payroll
Managing facilities, health & safety, and relationships with landlords and service contractors
Coordinating maintenance, compliance, and office services
Providing executive assistant support to the Directors in an administrative role
Supporting the team with travel arrangements and logistics
Supporting client and regulatory inspections on site, remote support to EU office.
Supporting conference arrangements, logistics and travel to support where pre agreed.
Handling confidential and sensitive matters with absolute discretion

About You
You will be an experienced office manager or senior administrator, comfortable working autonomously, reporting regularly to Directors, managing a broad range of responsibilities and confidently leading and supporting a small team.
You will bring:
Proven experience in office management and executive support
Knowledge of HR administration, facilities management
Exceptional organisational skills and attention to detail
A calm, professional, and personable approach
Excellent written and verbal communication skills
High levels of discretion and confidentiality
Confidence working closely with senior leadership whilst supporting and managing the wider team
Strong IT skills (Microsoft Office. Xero and Bright HR beneficial but training will be given)
A strong sense of pride in your workplace you should enjoy keeping your work spaces looking their best with a flair for making places beautiful and aspirational while functioning effectively.

Experience working in the pharmaceutical or consultancy sector would be advantageous, but is not essential.

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Location:
Milton Keynes
Salary:
£55,000
Job Type:
FullTime
Category:
Administration

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