Office Manager / Executive Assistant

New Yesterday

PQP Operations LTD (part of PQP Group) is seeking an

experienced

and highly organised

Office Manager & Executive Assistant

to play a central role in the smooth running of their Milton Keynes Head office. This is a varied and trusted position combining office management, HR / finance administration, facilities oversight, and executive support to the Directors. This role would suit someone who takes pride in creating an efficient and welcoming working environment and enjoys being at the heart of a small, professional team. The Role Reporting directly to the Directors, you will be responsible for the day-to-day management of the office, ensuring that operations run efficiently, while providing high-level administrative and organisational support. Your responsibilities will include: Overseeing the daily operations of the office, ensuring a professional and welcoming environment Managing office procedures, suppliers, budgets, and general administration Acting as the main point of contact for office and operational matters Supporting HR administration, including onboarding, maintaining employee records, holiday and absence tracking, freelance rotas, and coordinating recruitment processes Supporting finance administration, expenses tracking, invoicing and liaising with external payroll Managing facilities, health & safety, and relationships with landlords and service contractors Coordinating maintenance, compliance, and office services Providing executive assistant support to the Directors in an administrative role Supporting the team with travel arrangements and logistics Supporting client and regulatory inspections on site, remote support to EU office. Supporting conference arrangements, logistics and travel to support where pre agreed. Handling confidential and sensitive matters with absolute discretion

About You You will be an experienced office manager or senior administrator, comfortable working autonomously, reporting regularly to Directors, managing a broad range of responsibilities and confidently leading and supporting a small team. You will bring: Proven experience in office management and executive support Knowledge of HR administration, facilities management Exceptional organisational skills and attention to detail A calm, professional, and personable approach Excellent written and verbal communication skills High levels of discretion and confidentiality Confidence working closely with senior leadership whilst supporting and managing the wider team Strong IT skills (Microsoft Office. Xero and Bright HR beneficial but training will be given) A strong sense of pride in your workplace

you should enjoy keeping your work spaces looking their best

with a flair for making places beautiful and aspirational while functioning effectively.

Experience working in the pharmaceutical or consultancy sector would be advantageous, but is not essential.

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Location:
Gb
Job Type:
FullTime
Category:
Administration

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