Are you a self-driven Office Coordinator, looking to join a busy and fast-paced professional environment? Our client whose expertise spans property and consultancy are seeking immediate support on an ongoing basis.

This role is suited to someone who is naturally organised, takes pride in creating structure, and thrives on keeping operations running smoothly. You will play a key role in maintaining an efficient, well-organised office, bringing a proactive approach and consistently high standards to everything you do. An Office Coordinator with confidence, initiative, and the ability to work independently are essential.

Key Responsibilities

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• Provide a warm and professional welcome to visitors, manage incoming calls and enquiries, and ensure reception and communal areas are maintained to a high standard
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• Oversee office management and facilities coordination, ensuring the office is well-maintained, fully stocked, and operating efficiently
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• Support finance administration
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• Coordinate internal meetings, including booking rooms, preparing agendas, organising equipment/refreshments, and actions
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• Maintain structured digital and physical filing systems
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• Draft and distribute internal communications
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• Identify and implement improvements to administrative processes and systems
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• Utilise AI tools
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• Support ad hoc tasks and projects as required
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Key Skills & Experience

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• Highly organised with an improvement mindset and a passion for efficient processes
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• Exceptional attention to detail and ability to manage multiple priorities effectively
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• Proactive, solutions-focused approach with strong problem-solving skills
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• Excellent communication and interpersonal skills, both written and verbal
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• Ability to work independently and make informed decisions with minimal supervision
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• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
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• A collaborative team player who builds strong working relationships
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• Please note this role is office based
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Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.  

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.