Corporate Receptionist & Office Coordinator | Private Equit

6 Days Old

We are recruiting on behalf of a Private Equity firm based in the heart of London. This is a fast-paced, collaborative environment where hard work is recognised.

The Role

This is a pivotal position responsible for the smooth daily operations of the london office. Reporting to the Administration Manager and CFO, you will act as the face of the firm, supporting a sophisticated C-suite team, high-profile stakeholders, and international guests.

Key Responsibilities

First-Class Reception & Front of House

Act as the first point of contact, providing a seamless, "five-star" welcome for VIP guests and stakeholders.

Coordinate three high-spec meeting rooms and call rooms, ensuring they are perfectly presented with AV support and refreshments.

Order catering for lunches and manage the kitchen/break areas to ensure they remain pristine.

Executive Support to Partners

Provide high-level administrative support, including complex diary management and scheduling for internal/external meetings.

Coordinate international travel, bookings, and occasional domestic administrative requirements for Partners.

Process expenses and receipts via the expense management system.

Handle confidential correspondence and documentation with the utmost discretion.

Office Operations & Team Support

Oversee day-to-day office maintenance, vendor relationships, and supplies (stationery, hardware, and pantry).

Support the onboarding of new hires, ensuring workspace readiness.

Help organize team events, away days, and social activities.

The Standard (Requirements)

This role is suited for an exceptional, high-caliber professional who thrives in a fast-paced, boutique environment.

Experience: 2+ years of experience as a Receptionist, EA, or Office Manager within a high-end corporate environment (Private Equity, Investment Banking, or Legal).

Attitude: A "no task too small" mindset; you are equally comfortable managing a board-level diary as you are loading the dishwasher or checking snack stocks.

Professionalism: Immaculate grooming, a refined communication style, and a high level of discretion.

Technical Proficiency: Highly IT literate (MS Office, Teams, Zoom) with the ability to troubleshoot boardroom tech.

Proactivity: A natural ability to anticipate the needs of Partners and guests before they are voiced.

If you pride yourself on delivering first-class service and are ready to join a collaborative, high-growth firm immediately, please apply today
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Location:
London
Job Type:
FullTime
Category:
Administration

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