Private Client Legal Secretary

The following information provides an overview of the skills, qualities, and qualifications needed for this role.

Are you an experienced Legal Secretary looking to join a highly respected law firm where quality, collaboration and client care genuinely matter? We are recruiting on behalf of a long-established, Top 150 national law firm with a strong reputation for trusted advice, longstanding client relationships and a collaborative one-team culture. This is an excellent opportunity to join a well-regarded Private Client team within a professional, supportive and forward-thinking environment. This role would suit an organised and detail-focused Legal Secretary who enjoys being a key part of a busy team, takes pride in delivering a high standard of support, and wants to build a long-term career within a progressive firm. The Opportunity As a Legal Secretary within the Private Client team, you will provide high-quality secretarial and administrative support to fee earners, helping to ensure work is delivered efficiently, accurately and to the highest professional standards. The position offers exposure to a varied workload and the chance to be part of a firm that values development, collaboration and excellent client service. Key Responsibilities You will play a key role in supporting the Private Client team with a broad range of secretarial, administrative and client-facing duties, ensuring work is completed accurately, efficiently and in line with professional and compliance standards. This is a varied role that combines traditional legal secretarial support with Private Client-specific administrative responsibilities. You will be responsible for: Providing high-quality typing, secretarial and administrative support to fee earners within the Private Client team, ensuring work is prioritised effectively and completed to a consistently high standard Producing correspondence and legal documents through audiotyping and word processing, including preparing first drafts where appropriate and working from established templates and precedents Supporting the preparation of Private Client documentation including Wills, Codicils, Living Wills, Lasting Powers of Attorney, Deeds of Revocation and Deputyship Orders Assisting with the full lifecycle of legal files, including file opening, issuing client care documentation, maintaining accurate records, file closure and archiving Using case management and document systems to manage files, save and retrieve documents, and ensure all information is stored accurately and in the correct place Managing incoming and outgoing post, scanning, printing, photocopying and other day-to-day administrative duties to keep the department running smoothly Acting as a professional first point of contact for clients, both over the telephone and in person, delivering a courteous, efficient and client-focused service at all times Managing diaries, arranging appointments, booking meetings and supporting fee earners with day-to-day organisation and scheduling Assisting with the handling, retrieval, storage and release of original legal documents, ensuring procedures are followed correctly and confidentiality is maintained at all times Completing relevant forms, carrying out Land Registry searches and supporting the accurate preparation of estate administration paperwork Providing administrative support in relation to trust and deposit account documentation where required Supporting billing, time recording and other matter-related administration to help fee earners manage their workload efficiently Helping to ensure compliance with internal procedures, quality standards and regulatory requirements Building strong working relationships across the wider team, remaining flexible in your approach and providing support wherever needed to ensure a high standard of service delivery About You To be considered, you should have: Previous experience as a Legal Secretary, or strong secretarial experience gained within another professional environment Experience using digital dictation tools Strong Microsoft Office skills and general confidence with legal or document management systems Fast and accurate typing skills Excellent spelling, punctuation and attention to detail Strong organisational skills with the ability to manage competing priorities and meet deadlines A calm, professional and approachable manner Strong communication skills and a client-focused attitude A team-oriented, proactive mindset with a genuine can-do approach An understanding of legal documentation, formatting and administrative processes Why Apply? This is an opportunity to join a highly respected firm known for combining traditional client care values with a modern, progressive approach. xehkeey The business has built an excellent reputation across both commercial and private client work, invests in training and development, and promotes a collaborative culture where people are encouraged to grow and contribute. If you are a capable and committed Legal Secretary looking for a new challenge within a quality-driven Private Client team, we would be pleased to hear from you.