Private Client Legal Secretary

The following information provides an overview of the skills, qualities, and qualifications needed for this role.

Are you an experienced Legal Secretary looking to join a highly respected law firm where quality, collaboration and client care genuinely matter?

We are recruiting on behalf of a long-established, Top 150 national law firm with a strong reputation for trusted advice, longstanding client relationships and a collaborative one-team culture. This is an excellent opportunity to join a well-regarded Private Client team within a professional, supportive and forward-thinking environment.

This role would suit an organised and detail-focused Legal Secretary who enjoys being a key part of a busy team, takes pride in delivering a high standard of support, and wants to build a long-term career within a progressive firm.

The Opportunity
As a Legal Secretary within the Private Client team, you will provide high-quality secretarial and administrative support to fee earners, helping to ensure work is delivered efficiently, accurately and to the highest professional standards. The position offers exposure to a varied workload and the chance to be part of a firm that values development, collaboration and excellent client service.

Key Responsibilities

You will play a key role in supporting the Private Client team with a broad range of secretarial, administrative and client-facing duties, ensuring work is completed accurately, efficiently and in line with professional and compliance standards. This is a varied role that combines traditional legal secretarial support with Private Client-specific administrative responsibilities.

You will be responsible for:

• Providing high-quality typing, secretarial and administrative support to fee earners within the Private Client team, ensuring work is prioritised effectively and completed to a consistently high standard
• Producing correspondence and legal documents through audiotyping and word processing, including preparing first drafts where appropriate and working from established templates and precedents
• Supporting the preparation of Private Client documentation including Wills, Codicils, Living Wills, Lasting Powers of Attorney, Deeds of Revocation and Deputyship Orders
• Assisting with the full lifecycle of legal files, including file opening, issuing client care documentation, maintaining accurate records, file closure and archiving
• Using case management and document systems to manage files, save and retrieve documents, and ensure all information is stored accurately and in the correct place
• Managing incoming and outgoing post, scanning, printing, photocopying and other day-to-day administrative duties to keep the department running smoothly
• Acting as a professional first point of contact for clients, both over the telephone and in person, delivering a courteous, efficient and client-focused service at all times
• Managing diaries, arranging appointments, booking meetings and supporting fee earners with day-to-day organisation and scheduling
• Assisting with the handling, retrieval, storage and release of original legal documents, ensuring procedures are followed correctly and confidentiality is maintained at all times
• Completing relevant forms, carrying out Land Registry searches and supporting the accurate preparation of estate administration paperwork
• Providing administrative support in relation to trust and deposit account documentation where required
• Supporting billing, time recording and other matter-related administration to help fee earners manage their workload efficiently
• Helping to ensure compliance with internal procedures, quality standards and regulatory requirements
• Building strong working relationships across the wider team, remaining flexible in your approach and providing support wherever needed to ensure a high standard of service delivery

About You
To be considered, you should have:

• Previous experience as a Legal Secretary, or strong secretarial experience gained within another professional environment
• Experience using digital dictation tools
• Strong Microsoft Office skills and general confidence with legal or document management systems
• Fast and accurate typing skills
• Excellent spelling, punctuation and attention to detail
• Strong organisational skills with the ability to manage competing priorities and meet deadlines
• A calm, professional and approachable manner
• Strong communication skills and a client-focused attitude
• A team-oriented, proactive mindset with a genuine can-do approach
• An understanding of legal documentation, formatting and administrative processes

Why Apply?
This is an opportunity to join a highly respected firm known for combining traditional client care values with a modern, progressive approach. xbpsjku The business has built an excellent reputation across both commercial and private client work, invests in training and development, and promotes a collaborative culture where people are encouraged to grow and contribute.

If you are a capable and committed Legal Secretary looking for a new challenge within a quality-driven Private Client team, we would be pleased to hear from you.