FACILITIES ASSISTANT

LONDON

£32,000 - £34,500

My client, a leading international law firm based in London, are seeking a Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business and facilities duties. 

This is an office-based role located in the office five days per week.

RESPONSIBILITIES 

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• Meeting room set up, configuration, and reconfiguration of furniture, other equipment and room layouts for all meeting rooms and external events Proactively planning room and event set ups in advance using the room booking system, reviewing bookings in advance and system generated reports to anticipate requirements Liaising closely with the event organisers, concierge, AV, and catering teams to coordinate needs and ensure all room and event set-ups are delivered accurately, efficiently, and to a high standard. Support and assist the London Facilities Helpdesk service   Respond to, action, and monitor all Facilities Helpdesk enquiries assigning tasks to relevant departments. Daily up-keep and maintenance of the Facilities Helpdesk inbox, helpdesk job log and associated folder/filing systems. Drafting and completion of Facilities Helpdesk email communications, intranet news items, and updates on building Liaise with various contractors and suppliers including building management, cleaning, M&E, and all other related service providers Daily communication with on-site M&E engineer & other sub-contractors Ensure permits to work are in place for contractors, ensuring compliance with safety protocols and H&S procedures. Daily use of working on different systems: Digital ID, Access control, BMS & M&E portal Manage internal spreadsheets for staff use of facilities such as lockers, parking & occupancy and desk usage  Ordering of office supplies such as desk equipment, stationery and new joiner items.  Conduct daily status, cleanliness and supply checks of facilities areas (reception, kitchens, meeting rooms) and ensuring daily floor walks are completed.   Oversee the use, ordering and authorisation of the stationery ordering system.  Assigning invoices, creating PO’s and credit card expenses Involvement in projects, initiatives, and collaborating with other teams Ensure security measures are in-line with policies Collaborate with H&S team to ensure that work areas are adhering to the good housekeeping standards. Act as floor Fire Warden and First Aider, ensuring that general H&S requirements are met.
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SKILLS AND EXPERIENCE

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• 2 years experience in a professional services environment (desirable) Good systems knowledge with a good knowledge of Microsoft Word, Excel and PowerPoint Reliable, enthusiastic, and responsive team player A flexible approach with regard to daily tasks and working hours.
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Please apply today for immediate consideration!