Executive Assistant / Private PA to High-Profile Principal

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Full-time | London & International Travel

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We are seeking an experienced and highly organised Executive Assistant to provide seamless professional and personal support to a busy high-profile individual. This is a hands-on, fast-paced role requiring impeccable discretion, initiative, and the ability to operate confidently in both corporate and private settings. This is a hands-on, 24/7 role requiring flexibility and availability outside of standard working hours to support the Principal’s dynamic schedule.

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Key Responsibilities

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Executive & Business Support

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Provide full executive-level administrative support, including complex diary and schedule management across multiple time zones. Coordinate and manage on-set schedules, production meetings, and professional engagements, ensuring smooth communication between teams. Handle confidential documents, contracts, and correspondence, liaising with legal, accounting, and business representatives as required. Manage and track expenses, budgets, and invoices, working closely with financial and business managers. Assist with project logistics, including travel, accommodation, and on-site requirements for work-related events and productions.  

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Property & Household Management

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Oversee the running of multiple residences, ensuring they are maintained to a high standard and fully operational at all times. Coordinate household staff and service providers, including housekeepers, chefs, gardeners, nannies, and maintenance teams. Manage rotas, payroll coordination, and staff schedules, ensuring coverage across all properties. Source and liaise with contractors and suppliers, obtaining quotes and supervising works when required. Ensure all properties are stocked and prepared for the principal’s arrival — from housekeeping standards to security arrangements. Works seamlessly and collaboratively with the Principal’s partner’s PA to ensure full alignment across professional, household, and family matters.  

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Private & Personal Support

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Manage personal diary, appointments, and lifestyle needs, ensuring smooth coordination between professional and family life. Organise private travel, including charter flights, villas, hotels, and transportation logistics. Plan and oversee holidays, family trips, and social events, ensuring all details are managed to the highest standard. Handle gift sourcing, wardrobe coordination, and personal shopping when needed. Support with personal correspondence, errands, and family logistics, maintaining absolute confidentiality.   Stakeholder & Relationship Management

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Serve as a key liaison between the Principal and their network of lawyers, accountants, business managers, and security professionals. Act as the first point of contact for all communications, filtering requests and prioritising accordingly. Build strong relationships with household and business teams, ensuring effective communication and consistent standards across all areas.  

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Candidate Profile

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Minimum 5+ years’ experience as an EA/PA. Highly organised, adaptable, and calm under pressure. Problem solver with exceptional attention to detail and follow-through. “Can-do” attitude – proactive, solutions-oriented, and resourceful. Smart, tough, and discreet – able to maintain confidentiality and handle sensitive matters with maturity. Straight-talking yet diplomatic, confident liaising with senior professionals and service staff alike. Upbeat, professional demeanour and ability to represent the Principal positively at all times. Flexibility to travel internationally and work across varying time zones as required. As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

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