Bid Writer - Fire & Security Systems

Location: Oxford (hybrid)

Salary: Competitive base salary

Trinity Fire & Security Systems are seeking a talented and driven Bid Writer to play a central role in securing high-value contracts and strengthening our position as a trusted leader in the Fire & Security industry.

The role of Bid Writer

Reporting to the Bid Manager, you will take ownership of producing compelling, clear, and technically accurate tender submissions that reflect our brand, meet client needs, and demonstrate our ability to deliver exceptional solutions.

This role demands precision, creativity, and collaboration — transforming complex technical and operational information into persuasive, benefits-led content that wins business. You’ll be at the heart of our tender process, working alongside subject matter experts to ensure our proposals are not only compliant but stand out for their clarity, professionalism, and impact.

Key Responsibilities

• Lead Bid Content Development: Create high-quality, tailored written responses for tenders, PQQs, RFQs, and ITTs, ensuring a consistent tone of voice and alignment with Trinity’s values and proposition.

• Shape Win Themes & Strategy: Analyse tender documents to understand client priorities, evaluation criteria, and competitive positioning — using these insights to produce persuasive and targeted responses.

• Drive Collaboration: Coordinate effectively with technical specialists, project teams, and senior stakeholders to extract key information and transform it into compelling bid narratives.

• Maintain & Enhance Bid Library: Manage and develop a central repository of bid content, including case studies, policies, and standard responses, ensuring all materials reflect best practice and are regularly updated.

• Quality & Compliance: Proofread and tailor all submissions to meet exacting requirements, ensuring compliance with tender specifications, accuracy, and presentation standards.

• Post-Bid Contribution: Support post-submission reviews, feedback analysis, and bid handovers to operational teams, while assisting with risk assessments and compliance documentation.

Essential Skills & Experience

• Exceptional written English with proven experience producing clear, persuasive, and accurate content in a bid or commercial writing role.

• Strong analytical skills to interpret tender requirements and shape content to score highly against evaluation criteria.

• Highly organised, able to manage multiple bids simultaneously and meet challenging deadlines.

• Impeccable attention to detail, grammar, and formatting.

• Confident communicator with strong interpersonal skills, capable of working with stakeholders at all levels.

• Proficient in Microsoft Word and Excel, with experience using online tender portals.

• Solid understanding of the tender process (PQQs, ITTs, RFPs, frameworks) and its commercial context.

Desirable Attributes

• Background in the Fire & Security sector or a comparable technical/service-led industry.

• Understanding of relevant British Standards, industry regulations, and compliance frameworks.

• Awareness of Health & Safety documentation and processes (e.g., RAMS, accreditations).

• APMP accreditation or similar bid-related training/certification.

What will Trinity give you?

• Salary - Competitive in Industry
• Holiday - 23 days which increases with service, plus bank holidays
• Employee Discount Programme - Discounts and cashback across over 800 national retailers
• Pension scheme - Via Royal London
• Employee referral scheme – earn up to £2,000 for each employee you bring into Trinity
• Life Assurance
• Employee Welfare assistance programme

Equal Opportunities in Practice

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Security Vetting

It is an industry requirement that successful candidates undergo security vetting. Offers of employment are subject to satisfactory vetting and may be withdrawn if the required standards are not met.