Location: Hybrid (1 day per week based in our London Victoria office)

Salary Range: £28k to £32k

About Us

Chartwell Speakers connects world-class thinkers — including bestselling authors, economists, entrepreneurs, and former political leaders — with audiences across the globe. From London to New York, Hong Kong to Dallas, we help organisations secure the right voice for exceptional events.

About the role

Our finance team needs reliable support to keep billing, supplier data, and financial records accurate and up to date.

The responsibility of the role is to ensure that invoices, payments, and administrative finance tasks are handled properly and consistently — so nothing gets missed, data stays clean, and managers always have a clear and reliable view of what has been billed, received, and paid.

This is a hands-on, execution-focused role, doing the fundamentals exceptionally well, every day.

The role involves a significant amount of process-driven and repetitive work, and is best suited to someone who takes pride in accuracy, consistency, and getting the details right every time.

To Apply: Please send your CV and answers to short questions below to Alessia@chartwellspeakers.com. Applications will only be accepted if they are emailed. Applications sent on Linkedin will not be reviewed.

Job description

Billing, Invoicing & Finance Support

•          Prepare, check, and issue invoices accurately

•          Support accounts receivable and accounts payable processes

•          Ensure billing details, bank details, and payment terms are complete and correct

•          Handle multi-currency transactions with care and accuracy

•          Input and manage bills in Xero

•          Support bank reconciliations and basic financial checks

•          Track what has been invoiced, received, paid, and outstanding

•          Provide clear, structured updates so managers always have an accurate view

CRM & Data Management

•          Maintain accurate and consistent records across systems

•          Ensure key data fields are correctly completed

•          Cross-check data between CRM and accounting systems

•          Keep systems clean, organised, and up to date

Vendor & Administrative Support

•          Maintain supplier records and documentation

•          Ensure all required information is complete and accurate

•          Handle recurring administrative tasks reliably and without supervision

You’ll need to have:

• Strong understanding of basic accounting principles;
• Entry-level or early-stage finance training (e.g. AAT Level 1–2 or equivalent)
• Strong attention to detail and highly organised.
• Experience with Xero.
• High level of organisation, accuracy, and able to meet tight deadlines.
• Strong interpersonal, communication, and problem‑solving skills.
• Comfortable working in a fast‑paced environment with multi‑currency transactions.
• Full right to work in UK without visa sponsorship.

How to apply

If you would like to apply for the role or enquire about the salary & benfits, please send your CV along with short answers to the following questions:

1.    You are given an invoice with missing or unclear information. What are the first 2–3 things you would check before processing it, and why?

2.    You notice a mismatch between what has been invoiced and what has been received. How would you approach resolving it, step by step?

3.    This role involves repetitive, process-driven tasks where accuracy is critical. Can you give a concrete example where you handled repetitive work with a high level of precision? What did you do to avoid mistakes?

Applications to:

• Alessia@chartwellspeakers.com