Trainee Executive Assistant

Location: Manchester (Hybrid working available)

Contract: Permanent

The Opportunity

We are looking for a highly organised and motivated Trainee Executive Assistant to join a busy professional services team. This is an excellent opportunity for someone looking to develop a long-term career in executive support within a collaborative and fast-paced environment.

This structured training role is designed to develop the skills required to become a fully-fledged Executive Assistant. You will work closely with experienced EAs and business support teams, initially supporting a small group of senior professionals while building the skills and confidence needed to take on greater responsibility.

After approximately six months, there will be the opportunity to progress into an Executive Assistant position (subject to performance).

Key Responsibilities

Business support

• Assist with meeting coordination including scheduling, logistics, and preparation of materials
• Take meeting notes and track actions where required
• Support the organisation of internal and client events
• Maintain internal databases and contact information
• Assist with preparation of professional profiles, submissions, and marketing materials
• Support internal communications and client mailings

Client service and administration

• Provide proactive administrative support to senior professionals
• Draft basic correspondence and documentation
• Act as a point of contact for internal and external queries
• Support file management and documentation processes
• Assist with compliance and onboarding processes
• Maintain accurate records and data systems

Diary and workflow management

• Manage diaries, appointments, and travel arrangements
• Coordinate deadlines and key dates
• Monitor inboxes and prioritise tasks effectively
• Liaise with internal support teams to ensure work is delivered on time

Finance and billing support

• Assist with billing preparation and invoice administration
• Support expense processing and purchase orders
• Help maintain financial records and reports
• Respond to routine finance queries

About You

We are looking for someone who is organised, proactive, and keen to build a career in executive support.

You will ideally have:

• Previous experience in an administrative or office-based role (or similar environment)
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• High attention to detail
• Confidence working with multiple stakeholders
• A proactive and positive approach to learning
• Good IT skills (Microsoft Office or similar)

You will also be:

• A strong team player
• Adaptable and willing to learn
• Able to manage multiple priorities
• Professional and client-focused
• Resilient and comfortable working in a fast-paced environment