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Job Description

Team Project Administrator - Hemel Hempstead\n\nHybrid working | Great exposure | Fast‑paced project environment\n\nAre you someone who thrives on accuracy, organisation and keeping projects running smoothly behind the scenes? We're looking for a Team Project Administrator for our client in Hemel Hempstead, to take ownership of the financial and administrative elements of a busy portfolio of client projects.\n\nIn this role, you'll become the central point for all things finance and admin related, making sure purchase orders are in place, systems are updated, invoices are raised correctly and project information is always accurate and up to date. You'll work closely with technical project managers and regularly liaise with a key client, helping to keep communication clear and projects progressing without delay.\n\nWhat you'll be doing\n\nPreparing both standard and bespoke estimates in collaboration with technical project managers\nRequesting purchase orders from the client and following up to ensure timely approval\nKeeping clear records of outstanding PO communications and actions\nUpdating the CRM with project details, PO information, and changes as they arise\nInitiating invoices aligned with project milestones and purchase order requirements\nMaintaining trackers and documentation to support accurate reporting and progress updates\nLiaising with technical managers when additional fees are needed and ensuring the CRM reflects these changes\nSourcing quotes from third‑party suppliers, creating PO requests, issuing instructions and processing payments with proper approval\nProviding day‑to‑day administrative support to project managers\nCoordinating updates between internal teams and the client regarding project status, POs and invoicing\nAssisting with planning, scheduling and progress updates where needed\nMonitoring administrative timelines to ensure deadlines and billing cycles stay on track \n\nWhat you'll bring\n\nExcellent communication and relationship‑building skills\nA sharp eye for detail and a commitment to accuracy\nStrong Microsoft Excel and MS Office skills\nConfidence managing multiple tasks and deadlines\nHighly organised with good time‑management abilities \n\nIt would be great if you also have…\n\nExperience using CRM systems\nA background in project administration or project support\nKnowledge of invoicing processes or financial administration \n\nWhat's in it for you?\n\nCompetitive salary\nPension contributions (up to 5%)\n25 days' annual leave (including 3 days reserved for the Christmas break)Please be aware this advert will remain open until the vacancy has been filled.

Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.\n\nTate is acting as an Employment Business in relation to this vacancy.\n\nTate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way.

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