Site Administrator

Plymouth, Devon

£28,000-£32,000

Permanent

The Role

We are seeking a proactive and organised Site Administrator & Communications Coordinator to support the day-to-day operations for a large and successful company.

This is a varied, hands-on role providing administrative support across multiple departments, including HR, operations, and senior leadership. You will play a key part in ensuring smooth site coordination, efficient onboarding processes, and clear internal and external communications.

This position is ideal for someone who thrives in a fast-paced environment, enjoys variety, and is confident managing multiple priorities.

Key Responsibilities

• Coordinate site visits, including diary management, logistics, and stakeholder liaison
• Organise travel, accommodation, inductions, and onboarding for staff and visitors
• Welcome and host visitors to site
• Schedule and coordinate meetings across teams and external stakeholders
• Assist with onboarding, recruitment administration, and employee records
• Support HR processes and ensure documentation is accurate and up to date
• Manage shared inboxes, ensuring timely responses and escalation where required
• Support company communications, including website updates and internal messaging
• Maintain office resources, supplies, and shared spaces
• Manage notice boards and communication displays
• Prepare, format, and maintain reports, documents, and presentations
• Assist with requisitions and permit-to-work documentation (RAMS, forms, etc.)
• Maintain environmental compliance records and systems
• Process expenses for senior leadership and board members

Skills & Experience

• Previous experience in an administrative, office coordinator, or site admin role – preferably within construction or similar
• Strong written and verbal communication skills
• Excellent organisational skills with the ability to manage multiple tasks
• High attention to detail and accuracy
• Proactive, flexible, and able to work independently
• Confident using Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to handle confidential information with discretion
• Positive attitude with a willingness to learn
• Able to thrive in a fast-paced, project-led environment
• UK driving licence and own transport

Our Commitment to Inclusion

As a recruitment agency, we are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including those from under-represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we’ll work with you and the client to ensure a fair and supportive experience. We aim to represent employers who foster respectful, inclusive, and collaborative workplaces — regardless of age, gender identity, sexual orientation, ethnicity, or background.

Next steps:

For an informal discussion please call Abbie or Cat on 01752 421888 or apply as instructed.

Sphere Solutions Ltd is a leading construction recruitment agency specialising in providing top-notch staffing solutions to the construction sector. With a strong presence in Wales, Cardiff, Bristol, Gloucester, Taunton, Plymouth, Truro, and Southampton, we are committed to connecting talented professionals with the best construction job opportunities in these areas