Senior PA & Team Assistant
1 Days Old
47k
Holborn
2-3 days in a week
Perm
9:00-5:30
The Personal Assistant provides high‑quality, proactive administrative and organisational support to the Managing Director and Senior Leadership Team.
The role ensures the effective coordination of diaries, meetings, communications, reporting, and business activity, supporting the smooth day‑to‑day operation of the company.
The individual plays a key role in coordinating third‑party management tenders, producing and consolidating business reports, and ensuring information is accurate, timely, and presented to a professional standard. The role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast‑paced environment.
Job requirements
Key Tasks
Personal & Executive Support
Provide comprehensive personal assistant support to the Managing Director, managing day-to-day administrative requirements and priorities.
Act as a first point of contact for incoming queries, correspondence, and requests, handling or redirecting appropriately.
Manage sensitive and confidential information with discretion and professionalism.
Support the Managing Director with tracking actions, deadlines, and commitments to ensure delivery and follow-through.
Diary, Meeting & Governance Support
Manage complex diaries, coordinating internal and external meetings across multiple stakeholders and diaries.
Schedule meetings efficiently, balancing competing priorities and deadlines.
Organise all meeting logistics, including room bookings, Microsoft Teams links, refreshments, and visitor arrangements.
Prepare agendas, collate papers, and ensure meeting documentation is accurate and circulated in advance.
Attend meetings as required to take minutes, capturing decisions, actions, owners, and deadlines, and circulate notes promptly.
Maintain accurate records and logs to ensure a clear audit trail of meetings and decisions.
Third Party Management & Tender Support
Provide administration and coordination support for third-party management tenders, including questionnaires, pitches and presentations.
Coordinate tender timelines, schedules, and deadlines, ensuring contributors are engaged and submissions are completed on time.
Collate tender responses, supporting documents, and supporting information from internal stakeholders and external parties.
Log communications, versions, and submissions to maintain a clear and auditable tender record.
Assist with meeting coordination, site visits, and presentations linked to tender processes.
Reporting & Information Management
Support the preparation, consolidation, and coordination of regular business reporting for the Managing Director and Senior Leadership Team.
Assist with the preparation of board-level and senior leadership reports, ensuring content is clearly presented and deadline-driven.
Maintain tracking documents, spreadsheets, and records to support reporting cycles and governance requirements.
Ensure reports, data, and documentation are version-controlled, stored correctly, and accessible when required.
Operational & Team Support
Provide administrative and coordination support across the Senior Leadership Team as required.
Support ad hoc projects, research, and administrative tasks to assist leadership and operational teams.
Maintain organised filing systems and records to support audit, compliance, and good governance.
Travel & Logistics
Arrange domestic travel, including transport, accommodation, and detailed itineraries.
Ensure travel arrangements are clear, efficient, and well communicated, allowing for changes where required.
Events & Engagement Support
Lead with the planning and coordination of internal meetings, leadership off-sites, AGMs and Christmas Parties.
Liaise with venues, suppliers, and internal teams to support event delivery.
Provide administrative support to the D&I Committee, including scheduling, papers, and communications.
Systems, Expenses & Process Support
Use company systems to support diary management, document control, reporting, and administration.
Assist with expense processing, approvals, and record keeping in line with company policies.
Identify opportunities to improve administrative processes, reporting efficiency, and ways of working.
General Responsibilities
Act at all times in line with the Company Values, integrating these in to all work practices.
Participate in team, departmental and corporate project and planning processes as required.
To observe the highest possible standards in relation to customer confidentiality and in compliance with Data Protection legislation.
To act as an ambassador for the Company in your conduct during working hours and in all contact with customers and third parties connected with the Company's business.
Support the Marketing Team to implement engaging community building events for residents
To undertake any other duties as are reasonably requested from time to time.
Job responsibilities
Essential
Proven experience in a Personal Assistant or senior administrative role supporting senior leaders.
BA degree or project management certificate is desirable.
Strong organisational skills with excellent attention to detail.
Experience supporting reporting, documentation, and deadline-driven processes.
Confident diary, meeting, and stakeholder management skills.
Strong written and verbal communication skills.
High levels of discretion, reliability, and professionalism.
Comfortable managing multiple priorities and working collaboratively across teams.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website
- Location:
- London
- Salary:
- £45,000 - £47,000 /annum
- Job Type:
- FullTime
- Category:
- Administration