Senior Maintenance Planning Manager - Derby, UKAbout usPorterbrook is the UK's leading rolling stock financier and asset management company.

Scroll down for a complete overview of what this job will require Are you the right candidate for this opportunity

We've been at the heart of the rail network for over three decades with 4000 vehicles in our diverse portfolio of passenger and freight trains.

As a partner that adds value to the railway today and for the future, we've invested over £3.5bn in new rolling stock and we're actively looking to invest a further £1bn in the years ahead.

Since 2020, this includes over £550 million in new trains, fleet upgrades, traction innovation and rail infrastructure.

Sustainability is embedded in our decision making, and we've been named the global sector leader in the annual GRESB sustainability assessment for the last four years.

Our teams are leading some of the most exciting innovations taking place in the railway today at our offices in Derby and London, and the Long Marston Rail Innovation Centre in Warwickshire.

The 135-acre site is an invaluable asset for the railway to test and trial new traction technologies.

The Porterbrook group of companies is wholly owned by supportive long-term institutional investors, fully committed to the future of the UK rail sector.

Our values About the teamWe provide comprehensive engineering, project management and asset management services to ensure our assets deliver industry leading levels of performance and passenger satisfaction for our customers.About the role A great opportunity for an exceptional Senior Maintenance Planning Manager, to join the Porterbrook team.Role PurposeTo provide heavy maintenance and project planning and event reporting for Porterbrook's traction & rolling stock vehicles, components and other assets.

Porterbrook have the obligation, to organise the day-to-day movement in and out of repair facilities to ensure the efficient and timely maintenance, overhaul and modification of assets, managing the workflow process for each event.Key ResponsibilitiesPlanning and Configuration Management Toolset Development Evaluate the efficacy of the planning and configuration management tools that the team is currently usingTo ensure that component management is undertaken in a robust and professional manner.Identify whether there is a need for any updates or replacements of the toolsetsIf replacement or update is needed, define the performance requirements that the new/revised systems will needDevelop and implement a plan for any revisions/replacements to systems including the selection, procurement, implementation, testing and training of the team to allow a smooth transition whilst continuing to deliver the team's functionalityHeavy Maintenance, Project/Mod and Component Overhaul Planning, Management and Reporting Provide short- and long-term heavy maintenance, project/modification and component overhaul planning on a defined fleet of vehicles (and other vehicles/assets as requested from time to time) for routine and non-complex eventsEnsure the' maximum number of vehicles stopped' criteria for heavy maintenance or modification defined in the leases are not exceeded in the programmes produced, and that the plans ensure all vehicles are shopped within their defined tolerancesIn conjunction with the respective Fleet Teams, liaise and agree workload with operators and heavy maintenance/project/component overhaul providers (suppliers) as appropriate.

Control and distribute agreed shopping programmes with operators and suppliersIn conjunction with the respective Fleet Teams, monitor the delivery of the heavy maintenance/project/component overhaul plans.

Review thoroughly the input and output of vehicles against the agreed programme and manage as appropriate any deficiencies in the delivery of the programme with operators and suppliers as appropriateProvide regular reports to the relevant Business Groups/ Responsible Engineer on performance against the agreed programme including late input/output liquidated damagesMonitor the Porterbrook material portfolio and utilisation across the fleet and in conjunction with the Fleet and Supplier Services Teams identify areas/components which are at risk in relation to availability and agree remedial plans as necessaryProcess Management of Works Procurement and Free Issue Material Contracts Proactively manage the workflow process for soggy lease events to enable suppliers to log details of repair(s) and additional work undertaken, the costs involved, confirm work completion, report tracked component configuration, and submit invoices for payment.Proactively monitor the workflow process for dry lease events, ensuring accurate and timely reporting of all events and component configuration, and additionally manage the payment process for maintenance reserve eventsManage the ordering, delivery/return, and payment process for free issue material contractsProactively manage the workflow process for Porterbrook funded and contracted events to enable suppliers to log details of events and additional work undertaken, the costs involved, confirm work completion, report tracked component configuration, and submit invoices for paymentPrepare and issue programmes for all works procurement and free issue material contractsFor all events ensure signed 'Work Completion Statements' are received to provide an auditable record of work completion, and that these are forwarded to the Responsible Engineer in a timely mannerMonitor Tracked Component change information on all relevant events, resolve any anomalies with the relevant supplier or lessee, or escalate to the Responsible Engineer if resolution is not achieved in a timely fashionMaintain accurate records of heavy maintenance events on Porterbrook's asset management database(s), including date and counter value at the repair completion.Maintain accurate records of project/modification events on Porterbrook's asset management database(s), including date at completion if requiredProvide regular reports to the relevant Business Groups/ Responsible Engineer on programme performance, overdue maintenance or project events, outstanding component reporting, contractor performance, etc, and raise any issues or concerns in a timely mannerReport on any issues not resolved in a reasonable timescale for the Responsible Engineer to progressMaintain accurate daily records of the position of all maintenance and project events in the workflow process on the 'Common User Spreadsheet'Keep the Planning and Configuration Managers informed of any issues of concernCross-Departmental Support:Fleet & Commercial Provide information for contract review meetings with suppliers and attend if requiredProvide information for lease and technical review meetings with customers and attend if requiredProvide information and support for mileage/counter reconciliations and last service information date reconciliations with customers as requiredProvide information and support in the preparation of annual budgets/forecasts and vehicle whole life plans as requiredProvide information and support for re-leasing/pricing/ "what if" scenario activities as requiredFinance Provide information and support in the preparation of annual budgets/forecasts and vehicle whole life plans as requiredAttend monthly Business Group/Finance meetingsProvide statistics of completed repairs and revised forecasts against the budget plan on a monthly basisEnsure all un-started events are rescheduled prior to the month end in accordance with the relevant guidanceSupplier Services Attend quarterly Business Group/Supplier Services meetingsProvide assistance in the annual review of blanket purchase agreement values giving anticipated event quantitiesEnsure that Supplier Services are notified of the request to use new supplier and supplier/depot locationsOther DutiesUndertake line manager responsibility for the teamUndertake all work in accordance with Porterbrook's Business Management System proceduresRun standard reports and produce management information relating to Operations departmental activity via Porterbrook's reporting systemSupport the relevant Business Groups and other Porterbrook departments as requestedUndertake development and testing of IT systems and processes as requestedProduce monthly logistic and configuration management reporting which satisfies the requirements of other areas of the BusinessMaintain an approach across the Planning Team which ensures a high degree of commonality and uniformity on the methods of workingCoordinate and monitor the Planning Team resource to ensure effective deployment across the full range of Porterbrook activities.

Ensure that the output being achieved is at an acceptable level and resolve any areas of under-performance that may emergeAny other duties that may be requested from time to timeSkills / ExperienceGeneral requirements are for a dedicated professional who can deal with customers and contractors in a commercial environment.

A sound knowledge of rail rolling stock and their maintenance and planning requirements is preferred but not essential, as this can be learned.

Attention to detail in planning and administration of duties is essential, as is a high level of numeracy, literacy and computing skills.What you'll need to haveDegree, HNC/D or equivalent in relevant disciplineKnowledge of works procurement contract obligations and operating lease agreementsKnowledge and understanding of vehicle maintenance and overhaul requirements, supplier management and the supply chain Knowledge of railway industry rolling stock, organisation and playersFamiliarity with railway vehicle stock types, repair types and vehicle repairers Sound geographical knowledgeAbility to use railway database systems, such as, Total Operations Processing System (TOPS), GEMINI, TRUST, etcIt would be great if you also had Project planning skillsFinancial and budgeting awareness Negotiation skillsInterpersonal skillsOrganisational skillsDiligence and level-headednessHigh level of computer literacy (especially Microsoft Office and database usage), with the ability to pick up new IT systems and ways of working quicklyAbility to work consistently to a high level of detail with a high degree of accuracyPersonal reliability with a consistently high level of attendanceA great place to workPeople are the heart of Porterbrook.

Our close knit team is diverse, supportive and flexible.

We have a collaborative work ethic both within the company and with our customers and suppliers.

In recognition of this we have been awarded:Investors in People Gold accreditationInvestors in People 'We Invest in Wellbeing' Gold accreditationNational Rail Awards 2023 Fleet Achievement of the YearNational Rail Awards 2023 Safety Achievement of the YearThese accolades reflect the company's dedication to creating a supportive and inclusive workplace where employees are empowered to thrive.To learn more about why Porterbrook is a great place to work please visit our website and follow us on social media.Our benefitsWe are seeking the very best talent to join the team, and offer an excellent salary, along with bonus and benefits.

This is a fantastic opportunity to join a great organisation with outstanding people and a road map for the future to grow and develop the business.

Some of our benefits are listed below:1.5x employer contributory pension schemeFinancial wellbeing supportFlexible workingEnhanced family friendly policiesAdoption & Shared Parental Leave benefitsEnhanced Armed Forces policiesOngoing support with professional and personal developmentLong service awardsPorterbrook Star awardsHealthcare cash plan25 days' annual leave + Bank Holidays + option to buy and sell up to 5 days' additional leaveAdditional days annual leave for long service Season ticket loan Should you be suitable for the role, the full benefits package will be discussed in more detail during your screening call.Equal OpportunitiesWe aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join us on our journey.AccessibilityWe're committed to helping you perform at your best throughout the recruitment process.

If you have a disability or need any reasonable adjustments during the application and selection stages, please get in touch with us at We'll be happy to discuss how we can assist.To applyPlease follow the link at the top of this page to send your CV and a covering email with full details of why you would be a great addition to the Porterbrook team, along with details of your current salary and notice period.This vacancy may close at any time once sufficient applications have been received.

Early submission of your application is therefore encouraged.What happens next?Once your application has been reviewed, our recruitment team will be in contact.Our interview process is typically two stages to ensure a thorough evaluation while providing a chance for you to showcase your skills and fit for our team. xehkeey

This approach allows us to engage in meaningful discussions, assess your qualifications more comprehensively, and ensure a mutual alignment with our company values.

If you're ready to take the next step in your career, we look forward to meeting you!We support