Senior Bid Coordinator / Writer

Location

St Albans

Overview

A well‑established and financially secure main contractor is seeking a Senior Bid Coordinator/Writer to join its pre‑construction team. The business delivers construction, refurbishment and fit‑out projects across sectors such as education, healthcare, commercial, community and higher/further education.

Projects typically range from £500k to £15m across London and the Home Counties.

Working Hours: 08:00–17:00 / 09:00–18:00

Role Purpose

This position sits within the Work Winning team and reports to the Bid Manager. The Senior Bid Coordinator/Writer plays a key role in the preparation and delivery of high-quality submissions for PQQs, tenders and framework bids.

The role involves coordinating inputs from operational, commercial and technical teams, producing compelling, well‑structured and compliant tender responses, and maintaining a professional level of document presentation throughout.

Key Responsibilities

Bid Coordination

• Lead tender launch/initial review meetings
• Manage the full end‑to‑end bid process and ensure deadlines are met
• Develop bid schedules, trackers and action plans
• Liaise with internal stakeholders to gather technical, commercial and operational information
• Manage clarification logs, submission portals and client communications
• Ensure all submissions meet compliance requirements and follow client instructions

Bid Writing & Content Development

• Produce tailored, client‑focused written responses for PQQs, ITTs and quality submissions
• Translate technical information into clear, engaging narrative
• Edit, proofread and format content for accuracy, clarity and consistency
• Maintain the bid content library (case studies, CVs, project sheets, boilerplate text)
• Work with subject matter experts to develop new content and highlight innovations

Document Production & Presentation

• Ensure documents are formatted to a high standard and aligned with brand guidelines
• Coordinate graphics and visual material with design/marketing teams where needed
• Produce final digital or hard‑copy submissions
• Support the development of interview presentations

Collaboration & Continuous Improvement

• Participate in tender review and lessons‑learned sessions
• Contribute to improving templates, processes and submission quality
• Stay informed about industry trends and client priorities

Key Skills

• Strong organisational and planning capabilities
• Ability to manage multiple bids simultaneously
• Excellent written and verbal communication skills
• Confident leading meetings and coordinating stakeholders
• Proficiency in managing online bid portals
• Strong eye for detail in proofreading, formatting and compliance
• Ability to research client drivers and project requirements
• Skilled at preparing case studies, CVs, organograms and supporting materials
• Ability to remain calm under pressure and work to tight deadlines
• Proactive approach and positive team attitude

Experience & Qualifications

Required

• 2–4 years’ experience in bid writing or coordination within the construction industry
• Proven experience preparing quality‑driven bid submissions

Desirable

• APMP or industry‑related qualification
• Degree or equivalent experience

Key Competencies

Essential

• Excellent Microsoft Office skills (Word, Excel, PowerPoint)
• Strong written and verbal communication
• Good working knowledge of Adobe Creative Cloud (InDesign, Illustrator, Photoshop)
• High attention to detail
• Strong teamworking and interpersonal skills
• Excellent time management
• Ability to research, interrogate client requirements and develop tailored responses
• Proactive, solutions‑focused mindset

Desirable

• Knowledge of bidding frameworks (public sector, government, private sector RFPs)

Benefits

• Competitive salary
• Pension scheme
• Professional development opportunities
• Support for relevant professional memberships

Summary

This role is ideally suited to a candidate from a main contractor background who has strong coordination, writing and organisational skills. It offers the opportunity to shape high-quality proposals and contribute to work winning in a growing, reputable business.

Please apply with your CV or call our office on 01923731170