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Job Description

Working closely with the Asset Rationalisation Manager and colleagues across the Asset & Investment Team, this role is responsible for the end‑to‑end coordination of large tenanted stock transfers. The postholder will manage the collation, validation and transfer of property‑related data and documentation, supporting the conveyancing and transactional process from pre‑marketing through to completion.This is a highly detail‑oriented role requiring strong property knowledge, transactional experience, and the ability to manage large volumes of electronic property data while working collaboratively across internal and external stakeholders.Key Responsibilities\n\nCoordinate all activities relating to large tenanted stock transfers, ensuring accuracy, compliance and delivery against agreed timelines.\nSupport the conveyancing and transaction process, including the preparation and transfer of property documentation to third parties.\nManage property transactions and asset movements, maintaining accurate records throughout the process.Property Data Collation & Management\n\nCollate and validate detailed property and unit‑level data, including: \nRent and tenure data\nRepairs and maintenance history\nCompliance and certification records\nProperty attributes and asset data\nEnsure data integrity by checking, reconciling and resolving discrepancies in property information.\nManage large quantities of electronic documents, ensuring they are correctly indexed, stored and transferable.Pre‑Marketing & Asset Appraisal\n\nManage pre‑marketing data collation for stock disposal and transfer activity.\nAppraise properties for in future stock transfers, working closely with the Asset & Investment and Finance teams.\nSupport the delivery of the Portfolio Management Plan by identifying suitable assets for transfer or disposal.\nEnsure deadlines are clearly understood, monitored and met.Systems, IT & Data Governance\n\nWork with IT and Governance teams to ensure appropriate document storage, data security and compliant data transfer to third parties.\nMaintain structured digital filing systems to support audit, legal and governance requirements.\nMake extensive use of Excel and property systems for tracking, reporting and analysis.Partnership & Stakeholder Working\n\nBuild strong working relationships, ensuring timely engagement and data provision from relevant teams.\nLiaise with external stakeholders, advisors and partners across varying levels of seniority.\nEnsure clear understanding of roles, responsibilities and dependencies across projects.\nCoordinate stakeholder meetings, ensuring attendance or appropriate deputisation.Essential Skills & Experience\n\nSignificant experience in property or property‑related roles, such as: \nProperty or estate agency property management\nCommercial property services\nAsset management or housing property services\nStrong transactional experience, including dealing with property transfers, disposals or conveyancing‑related processes.\nExcellent IT skills, particularly: \nAdvanced Excel\nManaging large volumes of electronic data and documents\nSound property knowledge, including tenanted stock and property lifecycle data.\nHighly organised with a strong attention to detail and ability to meet deadlines in complex projects.\nA confident communicator able to work collaboratively across multi‑disciplinary teams.Desirable Experience\n\nExperience supporting large‑scale stock transfers or asset rationalisation programmes\nKnowledge of housing association or portfolio‑based property environments\nExperience working within structured data governance and compliance frameworksWhat you need to do now\nIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.\nIf this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.\n\nHays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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