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Job Description

The Project and Procurement Administrator plays a vital role in supporting both procurement and project coordination functions, ensuring efficient purchasing processes, accurate order management, and smooth project delivery. This role acts as a central link between suppliers, customers, and internal departments, maintaining strong communication and organisational oversight to support business operations.\n\nClient Details\n\nThe employer is an SME organisation within the industrial / manufacturing sector, offering a permanent position with opportunities to contribute to the procurement and supply chain department.\n\nDescription\n\n* Raise and process purchase orders for timber, outsourced services, consumables, operational supplies, and overhead expenditures.\n\n* Coordinate with internal departments to confirm purchasing requirements and align with project timelines.\n\n* Liaise with suppliers to confirm lead times, pricing, and product availability.\n\n* Maintain accurate procurement records including POs, invoices, delivery notes, and contracts.\n\n* Reconcile deliveries against POs, resolve discrepancies, and escalate where required.\n\n* Ensure all procurement activity complies with company policies, sustainability standards (FSC/PEFC), and H&S requirements.\n\n* Support supplier onboarding, documentation, and compliance.\n\n* Monitor purchasing needs using system data and historical consumption to forecast requirements.\n\n* Identify opportunities for cost savings, efficiency, or improved supplier performance\n\n* Provide administrative support for major projects, including sales/work order processing and customer communication. Update and maintain project timelines (Gantt charts).\n\n* Coordinate transport arrangements when required, including cover during the Transport Manager's absence.\n\n* Act as a key point of contact between internal teams, customers, and external contractors.\n\n* Ensure project deadlines are met, orders are accurate, and changes are communicated effectively.\n\n* Act as a liaison between procurement, production, finance, and operations.\n\n* Support demand planning and forecasting by sharing purchasing and usage insights.\n\n* Provide general administrative support across procurement and operations functions.\n\n* Identify and implement continuous improvement opportunities in procurement processes to improve efficiency, accuracy, and cost-effectiveness.\n\n* Collaborate with the wider team to streamline workflows.\n\nProfile\n\nA successful Procurement and Project Administrator should have:\n\n* Proven experience in procurement, purchasing, or supply chain administration-preferably in a timber, construction, or manufacturing environment.\n\n* Strong organisational skills and attention to detail.\n\n* Excellent communication and negotiation skills.\n\n* Proficient in Microsoft Office Suite (Excel, Word, Outlook)\n\n* Experience with MRP/ ERP systems - Epicor advantageous\n\n* Team player with a proactive and solution-oriented approach.\n\n* Diploma in Business Administration, or a related field.\n\nJob Offer\n\nCompetitive salary ranging from £28,000 to £32,000.\nA permanent role within the industrial / manufacturing sector.\nOpportunities to develop skills in procurement and supply chain management.\nLocated in Birmingham for easy accessibility.\nSupportive company culture and professional environment.If you are enthusiastic about pursuing a career as a Procurement and Project Administrator in Birmingham, apply now

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