Personal Secretary/Personal Assistant (immediate start)

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Your new company Hays is working in partnership with a large public sector organisation to recruit an experienced Personal Secretary to provide high-quality secretarial and administrative support to senior officials. This is an excellent opportunity to join a busy, professional environment where strong organisational and communication skills are essential. Your new role As a Personal Secretary, you will deliver a responsive, efficient and confidential secretarial service, supporting senior officials in the effective management of their time and priorities. The role operates in a fast-paced setting and requires a proactive, highly organised individual who can work with minimal responsibilities will include: Comprehensive diary and appointment management, including organising meetings, rooms, travel and visitor arrangements Managing incoming communications (telephone, email and correspondence), prioritising actions and responding where appropriate Drafting, typing and formatting a range of documents including letters, reports, minutes, presentations and briefings, often from audio or handwritten notes Effective management of electronic and paper filing systems in line with information management policies Monitoring and tracking correspondence, ensuring deadlines are met and responses are followed up Liaising professionally with a wide range of internal and external stakeholders Undertaking research tasks and sourcing information as required Maintaining confidentiality at all times and supporting the wider administrative team as needed What you'll need to succeed Recognised typing/word-processing qualifications (OCR/RSA Stage II or equivalent) and audio typing qualifications (Stage I or equivalent) GCSE (or equivalent) grades A-C in English Language and one other subject Proven experience carrying out the full range of Personal Secretary duties Strong organisational, time-management and prioritisation skills Excellent communication and interpersonal skills with the ability to work effectively as part of a team A high level of discretion and professionalism What you'll get in return £15.83 per hour Immediate start Temp role for 3 months with potential for extension What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Skills: Personal Secretary Administration Coordination Benefits: £15.83
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Location:
Belfast
Job Type:
FullTime
Category:
Administration | Personal Assistance

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