Role: Personal Assistant

Contract: 12 months FTC

Location: Malmesbury, United Kingdom (onsite)

Role type: Full-time

Working shifts: Monday to Friday

About the Role

We are seeking a highly organised, proactive, and professional Personal Assistant to provide comprehensive support to a Director within a fast-paced, dynamic business environment.

This is a pivotal role requiring exceptional diary management, strong stakeholder coordination skills, and the ability to operate with discretion at senior level. You will act as a trusted partner, ensuring the Director’s time is optimised and business operations run efficiently.

Key Responsibilities

Diary & Priority Management

• Proactively manage and coordinate a complex Outlook diary.
• Prioritise meeting requests in line with business objectives and Director’s priorities.
• Track actions arising from meetings and ensure completion ahead of deadlines.
• Anticipate workload peaks and adjust schedules accordingly.

Correspondence & Communication

• Manage a high-volume email inbox, prioritising and responding appropriately.
• Draft professional correspondence on behalf of the Director.
• Ensure communications are aligned to tone, brand, and audience (internal and external).
• Maintain strict confidentiality at all times.

Meetings & Logistics

• Coordinate internal and external meetings, including venues, facilities, travel, accommodation, and hospitality arrangements.
• Manage agendas for leadership meetings and follow up on action points.
• Organise complex travel itineraries, including visas and expenses.

Team & Operational Support

• Coordinate monthly “All Hands” meetings and cross-functional updates.
• Support team events, off-sites, and recognition initiatives.
• Maintain organisational charts and manage access to secure systems (SharePoint, MS Teams, etc.).
• Provide occasional travel support to the Director’s immediate team.

Reporting & Business Support

• Prepare management reports, presentations, and briefing materials.
• Coordinate inputs from senior leadership for projects and reporting.
• Track escalations requiring Director-level attention.
• Support continuous improvement of administrative processes.

About You

You are a confident, self-motivated professional who thrives in a fast-moving environment. You demonstrate sound judgement, strong prioritisation skills, and the ability to build effective relationships at all levels.

Essential Skills & Experience

• Proven experience as a Personal Assistant or Senior Administrator supporting a senior leader.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, OneNote, and MS Teams.
• Experience managing complex diaries and high-volume inboxes.
• Exceptional organisational and planning skills.
• Strong written and verbal communication skills.
• Professional, discreet, and trustworthy when handling confidential information.
• Ability to multitask, adapt quickly, and work proactively.
• High attention to detail and strong decision-making capability.
• Confident working with senior and high-level stakeholders.

Desirable

• Experience supporting global teams.
• Previous experience working with senior executives or directors.
• Project management exposure.
• Strong analytical and reporting skills.