Akari Care is a provider of residential and nursing care services with 31 care homes nationally. They are seeking a Payroll Administrator to join their finance department, based at their Leeds Support Centre. The role involves working closely with the Payroll Manager to ensure accuracy and timeliness of the 4 weekly and monthly payrolls for their approximately 1,800 care home staff.

Main duties of the job

The Payroll Administrator will be responsible for monitoring payroll submission deadlines, checking and maintaining data in the time and attendance systems, liaising with home managers and administrators, assisting with epayslips, data reconciliations, and holiday pay calculations, as well as managing employee queries. The role requires excellent accuracy, attention to detail, and strong organizational and communication skills to work effectively in a busy, multi-site environment.

About us

Akari Care is a provider of residential and nursing care services with 31 care homes nationally. They are seeking to expand their finance team with the addition of a Payroll Administrator to support their operations.

Job responsibilities

Package Description:

An opportunity has arisen to join Akari Care payroll team, within the finance department, based at our Leeds Support Centre, LS11.

Akari Care provides residential and nursing care services to 31 care homes nationally.

The payroll administrator will work closely with the payroll manager to assist the Akari Care home managers and administrators to ensure accuracy and timeliness of the 4 weekly and monthly payrolls for our c.1,800 care home staff.

The role requires excellent accuracy and attention to detail and will be ideally suited to someone who is already familiar with weekly, hourly paid employees in a multisite organisation.

The role will revolve around time and processing pressures and as such requires excellent organisationalskills with the ability to work independently and manage deadlines effectively.

Hours:

Full time Permanent

Monday to Friday

Hybrid working hours 3 days office two days WFH

25 days Holidays per annum

Minimum of 3 years UK payroll experience. Working within a busy Payroll Department with multiple operational sites.

• Experience of hourly paid, weekly payrolls.

Working knowledge with current absence leave regulations.

• Knowledge of PAYE, pension and statutory obligations including P60s.

Experience in dealing with payroll bureau,

Excellent numerical and analytical skills

Ability to use own initiative to solve everyday issues.

Ability to manage time and work to deadline pressures.

• Ability to manage and organise own workload in line with departmental priorities.

Strong verbal and written communication skills. Confident talking on the telephone

• Strong Interpersonal skills with the ability to communicate professionally with non-finance team members

Competent in the use of Excel as well as and Word, Outlook

Experience of working in a people focused multisite business.

• Certificate in Payroll Practice.
• Previous experience of working within social/health care business would be advantageous but is not necessarily a pre-requisite for this role.
• Experience of using Access People Planner

Key Responsibilities:

• Responsible for monitoring cut-off dates for payroll submission from the care homes and ensuring all information is received in advance of the necessary deadlines.
• Checking and maintaining data held within the time and attendance systems to support the accuracy of shift hours worked.
• Liaising where required, with Home Managers, Administrators and HR department to ensure the accuracy of all information provided by the individual care homes.
• Assistance in the administration of epayslips.
• Assist with data reconciliations back from payroll bureau.
• Assistance with reconciling starters, leavers and transfers into the payroll system.
• Assist with the tracking of Sickness and other absences.
• Undertake holiday Pay calculations for leavers.
• Complete the weekly administration of the Wagestream, early pay, software.
• To assist in the provision specific information on request including requests from external auditors and data for the National Statistic Office where requested.
• Assist in managing queries raised from employees on pay, deductions and tax.
• Assist with training new administrative staff within the care homes on payroll and payroll legislation.
• Other responsibilities as requested on an ad-hoc basis by the Payroll Manager or other members of the Finance and/or HR teams.

Person Specification

Qualifications

• Minimum of 3 years UK payroll experience, working within a busy payroll department in a multi-site organization. Experience with hourly paid, weekly payrolls, and knowledge of PAYE, pension, and statutory obligations. Excellent numerical and analytical skills, with the ability to use own initiative and work to deadline pressures.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.