The Oxford Collection is a small, privately owned group of two luxury 5* hotels and apartments, three restaurants that consists of the Old Bank Hotel, the Old Parsonage Hotel, 36 St Giles, Parsonage Grill, Gees Restaurant & Bar, and Quod Restaurant & Bar. Having recently undergone a complete refurbishment programme, we have 80 bedrooms across three iconic properties in central Oxford, with unrivalled views across the citys beautiful skyline. We are seeking an experienced part-time Payroll Coordinator to join our team at Head Office. This role will sit between the Finance and HR departments. Reporting directly to the People Manager and Head of Finance, you will play a major role in handling and processing our two payroll cycles (monthly and four-weekly payrolls). The Head Office team is located at the back of the Old Parsonage Hotel, in central Oxford. We offer support, training, and development opportunities to help your career flourish. We believe that investment in each and every one of our collectives is key to the success of our business and the happiness of our customers. As a member of our team, we are looking for an exceptional candidate who shares these values. Key Responsibilities: Manage payroll processes using Access payroll software for both four-weekly and monthly payroll cycles. Review payslips thoroughly to ensure accuracy, including verification of recorded absences including holidays and sickness absences. Perform monthly reconciliations of payroll and pension-related balance sheet accounts. Collaborate with WMT (Tronc Master) on the preparation of the four-weekly payroll and inform them of starters and leavers across the Company. Collaborate with our Payroll Advisor from Access Payroll to ensure payments are accurate and processed in timely manners. Monitor sickness on a weekly basis and reporting on trends through Access Analytics. Calculate holiday accrual for employees on a 0-hour contract on a weekly basis. Assist the Head of Finance with analysis of payroll related expenses and efficiencies. Upload pension submissions to our pension provider. Post monthly and 4-weekly payroll journals and other monthly reporting. Acting as the first point of contact with payroll related queries from Department Heads. Essential Qualifications & Experience: Relevant experience in payroll management is essential Experience of Tronc systems: administering tronc/collaborating with an external Troncmaster Hospitality experience in the UK is desired Certified Payroll Technician qualification from the Chartered Institute of Payroll Professionals (CIPP) or AAT qualification with payroll experience Strong Microsoft Excel skills Proficient with payroll software, ideally Access payroll systems Ability to manage time effectively and work independently as part of a small team Strong analytical skills and attention to detail Great interpersonal skills and ability to communicate and get along with stakeholders at different levels within the business Working Pattern & Salary: 15 hours per week over 3 days, office-based. Please note that Monday, Tuesday and Wednesday are key working days for processing the 4-weekly payroll. Monthly payroll deadlines vary, and therefore, working days throughout the remainder of the month will vary according to deadlines. Earnings of up to £35,000 per annum (pro-rata) including non-contractual service charge (tronc), depending on experience. Benefits include: 50% discount on food within our restaurants Up to £700 recruitment incentive Membership to our Employee Assistance Programme with Hospitality Action Pension scheme Opportunities to develop within the Company Holidays in accordance with the statutory minimum A paid day off on your birthday Team awards and prizes Hospitality Rewards: offering discounted gym membership, high-street and online shopping discounts, discounted vouchers, a cashback card, and 24/7 online GP service Eligibility to work within the UK must be proven and two references should be available on request.

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