P/T Lettings Finance and Accounts Manager

P/T Lettings Finance and Accounts Manager

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HR & Talent Manager for Karnani, with expertise in attracting talent, employee engagement, fostering EDI and leading EVP initiative for a Property…

Lettings Finance and Accounts Manager

Position: Permanent - Part time (Opportunity to go full time)

Remote based, however you will need to be at the office in Oxford 3 times per month.

About the Company

We are a UK-based property group focused on co-living and student accommodation. Since our launch in 2021, we have steadily expanded operations and now manage over 100 rental units, primarily in Oxford, with growing footprints in Coventry and Manchester. We operate across two verticals: direct portfolio management and a partner model where we sell for PBSA operators and earn performance-based commissions.

The company’s operating principle is lean and outcome driven: every team member is expected to take full ownership of their function and directly support occupancy, cash flow, and operational control.

About the Role

We are seeking a senior-level finance professional with direct experience in the property lettings industry. The role will involve full financial oversight of our rent flows, deposits, deductions, and payment systems. You will work directly with the founder and be responsible for maintaining clarity, control, and structure across all financial transactions and reporting.

This is a delivery role, not a shadow finance function. We are looking for someone who understands how a lettings operation runs financially and can apply that knowledge immediately.

Key Responsibilities

• Maintain and reconcile weekly reconciliation of rent payments, deposits, and deductions across all active properties and accounts
• Ensure all income is tracked, documented, and matched against expected schedules and invoices
• Monitor and follow up on missed payments, outstanding deposits, and unresolved disputes with tenants or third parties
• Manage the full deposit lifecycle, including deductions, refunds, and compliance with protection scheme requirements
• Produce weekly summary reports highlighting income received, pending collections, liabilities, and overall cash flow
• Coordinate vendor, staff, and freelance payments in line with company timelines
• Maintain accurate documentation of all financial transactions for audit and year-end accounting
• Support quarterly and annual financial reviews by preparing structured reports and clean ledgers
• Identify inefficiencies and recommend process improvements to strengthen financial control as the business scales
• Manage AR,AP, Payroll and invoice payments swiftly

Requirements:

• 3 - 5 years experience in property finance or lettings-based accounting roles
• Strong understanding of rent cycles, deposit schemes, deductions, and disputes
• Hands-on experience reconciling real-time income and payment flows across multiple properties or portfolios
• Confident using tools such as QuickBooks, spreadsheets, payment gateways, and property management platforms
• Comfortable working independently, tracking performance weekly, and proactively resolving financial issues
• Able to coordinate cross-functionally with operations, sales, and the founder to maintain financial clarity
• Strong attention to detail, accuracy, and record-keeping under minimal supervision
• RTW in the UK (Please note that we do not offer sponsorships or able to support)

Working Style and Availability

• 20 - 25 hours per week, distributed across 3-4 working days
• Flexible structure but must maintain consistent reporting timelines and availability during UK business hours
• Remote position open only to candidates based in the United Kingdom
• Long-term permanent role with growth potential
• Opportunity to take on expanded financial control responsibilities over time based on performance

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Sales and Business Development

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