We are seeking a hands-on Operations Coordinator to manage and support external vehicle conversion partners delivering specialist build work for our business. Acting as the central link between internal teams and third-party contractors, you will ensure vehicles are converted to specification, on schedule, and to the highest quality standards.

This is not a purely desk-based role. You will use your practical knowledge of vehicle conversion, coachbuilding, or specialist vehicle manufacturing to challenge processes, support build teams on-site, and resolve issues quickly and effectively.

Key Responsibilities of the Operations Coordinator -

Third-Party Converter Management

• Serve as the primary contact for external vehicle conversion partners
• Support, train, and onboard converters to deliver new and existing vehicle build types
• Ensure converters operate within their technical capability and production capacity
• Identify, escalate, and resolve issues affecting quality, cost, or delivery timelines

Build Support & Technical Coordination

• Ensure converters work from the latest build documentation, including drawings, specifications, bills of materials, and visual references
• Provide technical support during builds and act as the go-to contact during and after conversions
• Coordinate prototype and new build training, including on-site sessions when required

Quality Control & Compliance

• Monitor build quality at third-party sites through regular checks and inspections
• Coordinate formal quality reviews and follow-up visits where issues arise
• Record and report vehicle damage or defects, ensuring corrective actions are implemented

Planning, Scheduling & Logistics

• Work closely with internal production and scheduling teams to forecast workloads and allocate vehicles appropriately
• Monitor build progress and maintain visibility of converter capacity
• Coordinate supply, collection, and return of parts and consumables to support uninterrupted builds
• Oversee stock control for free-issue or consignment parts held at converter sites

General Responsibilities -

• Attend operational, technical, and planning meetings
• Maintain accurate records and system updates relating to parts, builds, and supplier activity
• Support continuous improvement across third-party conversion processes
• Undertake additional reasonable duties in line with the role

What we are looking for in an Operations Coordinator -

• Proven hands-on experience in vehicle conversion, coachbuilding, specialist vehicle builds, or a closely related automotive environment
• Strong understanding of production processes, quality standards, and technical drawings
• Confident communicator with the ability to build effective working relationships with external contractors
• Highly organised, able to manage multiple builds and priorities simultaneously
• Comfortable working independently while collaborating across internal departments
• Strong IT skills, including Excel and standard office systems (ERP experience advantageous)
• Full driving licence and willingness to travel regularly to external sites, including occasional overnight stays

Desirable

• The operations coordinator will come from a background in mechanical, electrical, or engineering disciplines
• Familiarity with CAD or technical drawing systems
• Experience working in fast-paced, build-to-order, or project-based environments

Location: High Wycombe (office-based with occasional travel)
Salary: Circa £40k (dependant on experience)
Hours: 40 hours per week, Monday to Friday (8:00am - 5:00pm)
Holidays: 25 days + bank holidays

For more information about the Operations Coordinator role, please contact Sophie Ranson at E3 Recruitment or hit 'Apply' now!

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