About the Company

We are looking for a dependable and detail-focused O&M Administrator to join our clients growing team. This role has a strong focus on the production, coordination, and quality assurance of O&M manuals, supporting successful and compliant project handovers across construction projects.

About the Role

You will work closely with project teams, subcontractors, and clients to ensure that O&M documentation is accurate, complete, well-structured, and delivered on time. This is an excellent opportunity for someone with a methodical approach, a strong eye for detail, and an interest in developing their career within document control and information management.

Responsibilities

• Coordinating, collating, and quality-checking O&M manuals and handover documentation
• Managing incoming documentation from subcontractors and consultants, ensuring it is logged, reviewed, and processed promptly
• Reviewing as-built information and O&M content to ensure compliance with project and client requirements
• Carrying out quality assurance checks, including non-technical reviews of O&M manuals
• Extracting and organising information to complete equipment schedules and asset registers
• Managing actions, tracking outstanding information, and closing tasks in line with project deadlines
• Maintaining project information systems and tools to ensure records are accurate and up to date
• Identifying missing, incorrect, or non-compliant information and escalating issues where necessary
• Supporting continuous improvement by providing feedback on systems and processes
• Communicating with clients and subcontractors via email, phone, and online meetings
• Supporting and assisting with training or guidance for new team members when required

Required Skills

• Highly dependable, organised, and able to work to deadlines
• Detail-oriented, with a strong focus on quality and accuracy
• Confident managing documentation and data in a structured, logical manner
• Comfortable communicating with internal teams, clients, and subcontractors
• Methodical, proactive, and able to work on their own initiative
• A “completer-finisher” with a questioning and quality-driven mindset

Preferred Skills

• Desirable experience (but not essential):
• Experience working with O&M manuals, document control, or handover documentation
• Construction industry background, ideally with an understanding of M&E
• Familiarity with document management or information control systems

Pay range and compensation package

Salary up to £30,000 per annum, depending on experience

Clear progression opportunities within a supportive and growing team

Training and development to build skills in O&M, quality assurance, and information management

A collaborative environment that values accuracy, reliability, and continuous improvement