Operations and Facilities Manager

36 Days Old

Location: Southampton
Salary: c £40k DOE
Hours : 35 hours pw, flex. Core hours 10am-4pm office based
Benefits : 25 days hols, pension, cycle to work scheme, EAP, Income Protection scheme, free fruit, tea and coffee, some parking
Aspire Jobs are delighted to be working exclusivelywith our professional services client to recruit an experienced Operations and Facilities Manager.
The Operations and Facilities Manager is responsible for the smooth running of the office and central admin function. Reporting to the Managing Director, the Operations and Facilities Manager will be responsible for ensuring that key office, IT and central admin functions operate effectively and for providing a positive experience for clients and employees.
You will also be responsible for cost monitoring and some elements of change management.
The successful Operations and Facilities Manager will be able to demonstrate:
A minimum of 3 years experience in an operations and facilities role, ideally in a professional practice
Ability to manage a team (around 5-6 administration staff)
Curiosity and a professional, commercial approach
Strong verbal and written communication skills
Excellent administration, planning and organisational skills
Ability to balance workload and consistently meet deadlines
You will be working in an open plan office alongside helpful and supportive colleagues. The company has a real "family feel" to its culture and the team are very focused but supportive. They look to promote from within where possible and have a lot of longevity within the team. With some impressive growth plans over the next 5 years this is a great time to join them.
The responsibilities of the Operations & Facilities Manager will include:
Managing a small central admin team and overseeing the co-ordination of central admin activities with a view to providing excellent service to internal stakeholders
Ensuring that processes and procedures are in place to ensure that office facilities are managed effectively and provide a safe and pleasant environment for the benefit of staff and visitors. This will include:
Day to day cleaning and facilities management
Repairs and improvement management
Management of IT service provider including onsite engineer
Car park management.
Desk resource management
Management of key supplier contracts including cleaning and maintenance service providers, utility providers, insurance providers
Overhead cost management
Oversight of compliance activities and reporting to regulators (ICAEW, UK200, PII, H&S, AML, GDPR etc.)
Oversight of professional indemnity monitoring
Managing key central software services such as Docusign and Veriphy

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Location:
Portswood
Salary:
£40,000
Job Type:
FullTime
Category:
Property;Management

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