Office Services Coordinator

London | Law Firm | Full-time

We are working with a prestigious global law firm to recruit an experienced Office Services Coordinator for their London office.

This is a hands‑on, highly visible role supporting the smooth day‑to‑day operation of a busy, fast‑paced corporate office. The successful candidate will be a proactive problem‑solver who takes ownership, delivers high service standards, and is ready to supervise two office/facilities assistants.

Key Responsibilities

• Coordinate day‑to‑day Office Services operations, ensuring service levels are consistently met
• Manage incoming and outgoing post, couriers, and delivery services
• Oversee printing, scanning, and reprographics, stepping in hands‑on when required
• Conduct daily floor walks, identifying and resolving facilities or maintenance issues
• Maintain and monitor office equipment, including printers, photocopiers, and franking machines
• Support meeting rooms, AV setup, internal events, and office moves
• Coordinate with external contractors and vendors, following up on actions and service delivery
• Support records management, archiving, and access control
• Assist with new starter inductions and general office onboarding
• Provide day‑to‑day supervision of Office Services Assistants, deputising for senior facilities support when needed

About You

• Proven experience in Office Services, Facilities, or Workplace Operations, ideally within a professional services or corporate environment
• Confident managing multiple priorities in a hands‑on role
• Highly organised, proactive, and solutions‑focused
• Strong communication skills with a service‑led mindset
• Comfortable acting as a central point of contact across the business
• Experience coordinating vendors, suppliers, and internal stakeholders

Why Apply?

• Join a high‑quality, professional workplace with strong operational standards
• Salary £45k - £55k depending on experience
• Play a key role in the day‑to‑day success of a London office
• Opportunity to take ownership, improve processes, and build long‑term capability

Application Process:

To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful.

We look forward to hearing from you.

Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.