Office Manager

New Yesterday

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service. VolkerEnergy have a fantastic opportunity to join our project at Margham. Are you an Office Manager looking for your next position? if so get in touch! Overall Role Purpose: Site and demobilisation ; On-going management of offices and consumables throughout the life of the contract including demobilisation Plant ; Management of Plant Requisition Register Liaising with Works Manager / General Foreman ensuring all plant hire / off hire kept up to date in Cost Capture Workbook including actual costs & accruals. Review the live hire report on a weekly basis and address any issues. Uplift to orders ensuring order value is not exceeded. Ordering, off-hiring and damage / loss notification of plant and equipment in a timely manner Managing Cost Capture Workbook. Filing on to workspace register, requisitions, delivery notes, collection notes, weekly live hire reports and uplift to order forms Materials;

Management of Materials Requisition Register Ensuring all materials delivered are recorded in Cost Capture Workbook Manage and monitor the bulk order percentages Managing the materials GRN register, special attention for concrete pours with continuity of tickets, waiting times, part load charges Uplift to orders ensuring order value is not exceeded. Managing Cost Capture Workbook. Filing on to workspace registers, requisitions, goods received notes and uplift to order forms Purchase Card;

Request quotations for authorisation from the site team, placing purchase card orders. Controlling purchase card ordering, administration & reconciling of total expenditure after pre-authorisation from delegated authority Managing Purchase Card Requisition Register Coding on RBS, uploading VAT receipts to transactions Managing Cost Capture Workbook. Filing on to workspace registers, requisitions, delivery notes and VAT invoices Fuel Cards;

Managing Fuel Card register, allocation, receipts and reconciling of statement Click Travel;

Arrange travel & hotels & reconcile monthly expenditure Managing Cost Capture Workbook. Filing on to workspace requisitions, booking details, travel & hotel signed reports Asset Register;

Managing and maintain asset register within Cost Capture Workbook Manual Accruals;

Ensure direct/agency labour accruals & subcontract liabilities are entered before month end report is run Invoices;

Invoice checking Querying invoices with Suppliers and ensuring the query details are on ITE Soft and on the correct query code Managing / monitoring disputed invoices in a timely manner / Chasing credit notes Clearing invoices/credits from ITE Soft Journals;

Management of the Journal Register Filling in the journal voucher, obtaining the correct signatures for approval Managing Cost Capture Workbook. Filing on to workspace journal vouchers and a live register Closeout and Handover;

Ensuring all costs, accruals, invoices and filing are closed out within 3 months of the contract completion. Reports;

Produce monthly cost reports and accruals, supplying all background information to calculations (Cost Capture Workbook). Ensure all monthly checks have been completed before reports are issued. Section 8 on Workspace;

Managing the filing on section 8 at all times, ensuring all the correct documentation is named appropriately and in a timely manner About you Required Qualifications / Expertise Site/Construction Company experience AAT accountant or relevant costing management experience Experience as an office manager/cost manager preferred Educated to at least 4 GSCE Level standard or equivalent including English and Maths Excellent communication skills including written English and ability to compile own letters. Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet Excellent telephone manner Ability to use initiative Discretion and confidentiality Time management skills If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us. Why work with us? VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure. By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients. We offer competitive rewards and benefits, recognising the value we place on our employees. We offer a range of benefits, including: Competitive salary Competitive annual leave and an additional day off on your birthday Option to buy additional annual leave Private medical care Pension Life Assurance Cycle to Work scheme Shopping and restaurants vouchers, rewards, and discounts Training and development opportunities-comprehensive skills-based training Family friendly polices including enhanced maternity benefits Employee Assistance Flexible working opportunities programme Mental health, physical health, and financial support 24/7 Virtual GP service Fairness, inclusion and respect We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive. If you need support with your application, please contact us at Additional information Note for Recruitment Agencies: Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release. We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all. #LI-DL1

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Location:
Gb
Job Type:
FullTime
Category:
Administration;Administration

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