Eames Fine Art Gallery and Collectors’ Studio are looking for a new

Office Manager & Executive Assistant

SE1, London

Full time position starting in Winter/Spring 2026

Eames Fine Art is seeking an experienced and highly organised Office Manager & Executive Assistant to play a central role in the smooth running of our London galleries and studio. This is a varied and trusted position combining office management, HR administration, facilities oversight, and executive support to the Directors.

This role would suit someone who takes pride in creating a calm, beautifully presented, well-run working environment and enjoys being at the heart of a small, professional team.

The Role

Reporting directly to the Directors, you will be responsible for the day-to-day management of the office, ensuring that operations run efficiently and discreetly, while providing high-level administrative and organisational support.

Your responsibilities will include:

• Overseeing the daily operations of the gallery and studio office, ensuring a professional and welcoming environment
• Managing office procedures, suppliers, budgets, and general administration
• Acting as the main point of contact for office and operational matters
• Supporting HR administration, including onboarding, maintaining employee records, holiday and absence tracking, freelance rotas, and coordinating recruitment processes
• Liaising with external payroll 
• Managing facilities, health & safety, and relationships with landlords and service contractors
• Coordinating maintenance, compliance, and office services
• Providing executive assistant support to the Directors in an administrative role
• Working alongside the studio team to fill-in during absences and support during particularly busy times – especially with the art aftersales logistics
• Handling confidential and sensitive matters with absolute discretion

About You

You will be an experienced office manager or senior administrator, comfortable working autonomously, reporting regularly to Directors, managing a broad range of responsibilities and confidently leading and supporting a small team.

You will bring:

• Proven experience in office management and executive support
• Sound knowledge of HR administration and facilities management
• Exceptional organisational skills and attention to detail
• A calm, professional, and personable approach
• Excellent written and verbal communication skills
• High levels of discretion and confidentiality
• Confidence working closely with senior leadership whilst supporting and managing the team
• Strong IT skills (Microsoft Office. With familiarity of Apple Macs)

Experience in a gallery, creative, or professional services environment would be advantageous, but is not essential.

Why Join Us

Eames Fine Art offers a collaborative and interesting working environment, with the opportunity to play a key role in a respected and established art gallery. This is a position of trust and responsibility, suited to someone who values professionalism, discretion, and long-term contribution.