Office Administrator / Resourcing Coordinator
New Yesterday
We are a fast-paced rail staffing provider supporting major projects across London and the UK. From our central London office, we supply skilled temporary staff to a range of rail and infrastructure clients. As we continue to grow, we're looking for a proactive and organised Office Administrator / Resourcing Coordinator to join our team.
The Role
This is a varied, people-focused role at the heart of our operations team. You'll support both the resourcing and administrative functions, ensuring our workforce is fully staffed, compliant, and supported throughout their assignments.
Key Responsibilities
Resourcing & Workforce Coordination
Answer incoming calls from workers and clients, providing clear and helpful support
Source and book candidates for rail shifts and project requirements
Record staff availability and update internal spreadsheets accurately
Upload confirmed shifts onto our Berry App
Confirm weekly hours worked and log them into our internal systemsAdministration & Reporting
Produce weekly financial reports and simple graphs for management
Maintain accurate records of hours, bookings, and staff information
Assist with contract administration, including responding to temporary worker queries (annual leave, shift details, etc.)Operational Support
Distribute PPE to staff and maintain stock levels
Support the smooth running of day-to-day office operations
Liaise with the wider team to ensure compliance and workforce readinessAbout You
We're looking for someone who thrives in a busy environment and enjoys speaking with people. You don't need rail experience - we'll train you - but you do need to be organised, confident, and eager to learn.
You'll be great in this role if you:
Have strong communication skills and a friendly phone manner
Are confident using spreadsheets and basic reporting tools
Can multitask and stay calm under pressure
Enjoy problem-solving and supporting both staff and clients
Are reliable, detail‑focused, and proactiveWhat We Offer
Full-time, office-based, central London office (Kings Cross, moving to Tottenham Court Road in June 2026)
Training in rail compliance, resourcing, and internal systems
Opportunities to grow within a rapidly expanding business
Supportive team environment
Competitive salary (£13/hr - Paid weekly)Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job
- Location:
- City Of London
- Job Type:
- FullTime
- Category:
- Other
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