We are a dynamic creator of spectacular experiences across the sports and entertainment

industries. Building on a world class reputation, and recent international success in London and

Los Angles, we have established an international office in London to develop and execute world-

class experiences in sports and entertainment outside of the Middle East.

We are looking to build a global portfolio of sports and entertainment projects, delivering commercial, operational and creative consultancy and services.

The ambition is to execute a growth strategy that will see us establish itself as a market leader in the sector.

Role overview

To provide proactive administrative and operational support to ensure the effective day-to-day running of the office, supporting staff, managing office processes, and serving as the primary point of contact for visitors and enquiries.

Key Responsibilities

Administrative Support

- Manage incoming and outgoing correspondence, including emails, post, and phone calls.

- Maintain accurate records, filing systems, and databases.

- Provide ad hoc support to the Executive Assistant to Directors (e.g. confirming reservations, domestic and international travel itineraries, concierge enquiries).

- Assist with expense reconciliation, processing payments, and tracking approvals.

- Collate documentation for meetings, including board packs, reports, and presentations.

- Support the planning and delivery of events, including staff socials and company functions.

- Support the EA and HR team in onboarding new staff members.

Office Management

- Order, manage, and monitor office supplies and equipment.

- Establish effective working relationships with ground floor reception and GPE building management.

- Coordinate office maintenance, repairs, and external service providers.

- Ensure office policies and procedures are adhered to at all times.

- Maintain a clean, organized, and professional office environment.

- Register visitors in the Bluepoint portal.

- Meet and greet visitors to ensure a professional experience.

- Manage the meeting room booking system and ensure rooms are prepared for use.

Additional Support

- Execute personal or ad hoc errands as required for the Board and Directors.

- Provide flexible support for special projects and business needs.

Personal Attributes

- Professional and approachable manner.

- Reliable, proactive, and adaptable.

- Discreet with confidential information.

- Team-oriented with the ability to work independently.

- Self-motivated with the initiative to exceed expectations.

Qualifications

At least 2 years experience in a similar role desirable.

Proficiency in Microsoft 365

We are committed to encouraging equality, diversity and inclusion among our workforce and recruitment and eliminating unlawful discrimination.