Legal PA (Litigation)

7 Days Old

Your New Company We are delighted to be partnering with a leading UK based national law firm in their search for a Legal PA to support the Legal Advisors (LAs) within the Dispute Resolution Team in Belfast, and cover any PA absences in the wider UK team where necessary. This law firm has offices across the UK and Brussels and works with some of the worlds most exciting and ambitious businesses; supporting amazing clients and making an impact. The firm delivers excellent service and is praised for incisive thinking and focusing on what matters most to clients. The culture within the firm is open and inclusive and staff are empowered to be their authentic self. Staff operate in a collegiate and supportive environment and teams work together to deliver excellence and to innovate. This is a firm that genuinely invests in its people. Staff receive an outstanding remuneration and benefits package. Your New Role As a Legal PA with a leading UK Law firm based in Belfast, you will support the lawyers within the Dispute Resolution Team in the following ways: Diary management, acting proactively and highlighting diary clashes Organising meetings, travel arrangements, hotels etc. Business development (BD) - working with the team to organise and record BD activity assist with developing client relationships Preparation/drafting correspondence for approval, and issuing correspondence externally Completing dictations in relation to emails, documents, file notes, attendance notes and reports etc. Organising meetings and events internally and externally ensuring best use of the LAs time. Completing and submitting file opening forms and liaising with the firms Central Compliance Unit regarding conflict checks, know your client requests and money laundering compliance. Opening new files and assisting LAs with the preparation of engagement documentation Undertaking all client filing management and archiving tasks. Organising storage of files on and off site. Collation and managing financial reports and other finance data from the firms financial system. Monitoring of financial hygiene for the team, to include the regular circulation of WIP and Aged Debt reports to LAs. Receiving/scanning incoming post to case management system and circulating to LAs Preparation of expense claims Raising, sending out and chasing payment of invoices Ensuring prompt payment of third-party invoices, such as Counsels fee notes, Process Server Invoices and Experts Invoices Regularly updating the firms Client Relationship Management platform, InterAction+ with client contact details and LA BD activity. What Youll Need to Succeed Skills and qualifications Previous Legal PA experience in a similar role working with Partners and a broader team of LAs Specific Northern Ireland litigation experience Patience and strong upward management skills Highly motivated and able to work without supervision to a high standard Excellent and accurate keyboard skills Strong working knowledge of Microsoft applications, including Word, Outlook, Excel (Power Point desirable, but not essential) Digital dictation Exceptional attention to detail and quality in relation to all correspondence, pleadings, transactional documentation and document formatting Flexible with the ability to adapt to change, new practices and cope under pressure Flexible to resource various LAs with the ability to multi-task Excellent presentation skills reflected in their work A methodical, efficient and organised approach, with keen attention paid to every detail. Strong organisational skills to ensure that tasks are effectively scheduled within working time available, and that urgent work is completed and returned within specified timescales Friendly and helpful approach to dealing with queries Strong listening skills, and the ability to obtain salient details from LAs in respect of requirements and deadlines. Willing to use an AI powered assistant, Copilot, to drive productivity and efficiency. Able to integrate within a team of high-performing, diverse individuals. Ability to be pro-active and deliver a quality service to both internal and external clients. Willing to support across the broader Dispute Resolution and Litigation practice area as necessary. This role requires proactive thinking, exceptional organisation and attention to detail. You must be self-motivated and use your own initiative to support the needs of the team. What Youll Receive In Return You will receive an excellent remuneration and benefits package. You will be part of a company that values diversity, inclusion, well-being. Applying For Your New Role Does this position sound of interest? Please submit your CV confidentially and we will be in touch shortly to discuss the opportunity in further detail. Or, if you prefer to chat about the role confidentially before submitting a CV, please get in touch via the contact details provided. Skills: Billing Diary Management Organising Meetings Business Development File Management Conflict Checks Benefits: Excellent Salary Competitive Package of Benefits
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Location:
Belfast
Job Type:
FullTime
Category:
Legal | Administration

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