Job Description

RMS Ports Ltd is a dynamic, established leader in port services on the UK's busiest estuary – the River Humber. As part of the RMS Group, we provide a comprehensive solution, offering ships agency, stevedoring, storage, warehousing, transport, and logistics across key locations including Hull, Goole, Grimsby, and Flixborough. Handling diverse cargoes—from containers to bulk, steel, timber, and more.

With a proud reputation for reliability and efficiency, we’re continuing to grow and now seek a dedicated HR & Payroll Administrator to join our small, supportive team. This hands-on role is central to ensuring our people are paid accurately and on time, employment records remain compliant, and HR processes run smoothly contributing to a positive, professional workplace that truly values its team.

Duties and Responsibilities

• Process accurate and timely payroll runs (weekly/monthly) for all employees, including calculation of gross pay, overtime, shift allowances, deductions, statutory payments (sick pay, maternity/paternity), pension contributions, and PAYE/NI liabilities.
• Maintain and update employee records in the HR and payroll system, ensuring all personal, contractual, and banking details are current and compliant with GDPR and data protection requirements.
• Manage the full employee lifecycle administration: prepare and process starter/leaver paperwork, issue contracts, P45s/P60s, handle changes to terms & conditions, and produce accurate reference documentation.
• Verify and input timesheet, absence, and holiday data from operational teams (including port-based shift workers), resolving any discrepancies in collaboration with line managers and supervisors.
• Calculate and process statutory and contractual entitlements such as holiday pay, statutory sick pay, bonuses, expenses claims, and any port-specific allowances.
• Act as the first point of contact for employee payroll and basic HR queries, providing clear, professional responses and escalating complex matters to the HR Manager or Director as needed.
• Prepare and distribute payslips, P60s, and other payroll documentation securely and on schedule; support employees with payroll-related questions and tax code/pension queries.
• Ensure full compliance with UK payroll legislation, HMRC regulations, auto-enrolment pension rules, and company policies; stay informed of changes in employment law and implement updates promptly.
• Support recruitment administration: coordinate job adverts (where required), arrange interviews, collect right-to-work and reference documentation, and set up new starters in payroll/HR systems.
• Assist with basic HR processes including absence monitoring, performance review paperwork, training records, and collation of data for audits or reporting.
• Maintain accurate filing and archiving of HR/payroll records (both digital and paper-based) and contribute to continuous improvement of HR/payroll processes and documentation.
• Produce regular and ad-hoc reports for management (e.g., payroll costs, headcount, absence trends) using payroll/HR software and Excel.
• Collaborate closely with the small head office team, finance, and operational managers across RMS Ports sites to ensure seamless people-data flow and a positive employee experience.

Experience and Qualifications

Essential:

• Proven experience in a payroll administration role, ideally processing UK payroll (weekly and monthly), including handling PAYE, National Insurance, statutory sick pay, holiday pay, pensions (auto-enrolment), and other deductions.
• Strong working knowledge of UK employment and payroll legislation, HMRC regulations, and data protection (GDPR) requirements, with a commitment to maintaining full compliance.
• Experience using payroll/HR software systems (e.g., Sage, IRIS, Cintra, or similar) for end-to-end payroll processing, data entry, and reporting.
• Proficiency in Microsoft Office, particularly Excel (e.g., for data manipulation, pivot tables, and payroll reporting), along with excellent numerical accuracy and attention to detail.
• Previous experience in an administrative or support role dealing with employee queries, maintaining confidential records, and collaborating with managers/teams.
• Good standard of general education, including GCSEs (or equivalent) in Maths and English at Grade 4/C or above.
• Excellent organisational skills, with the ability to prioritise tasks, meet strict deadlines (especially payroll cut-offs), and work methodically in a small, busy team environment.

Desirable:

• Combined HR and payroll experience, including supporting recruitment administration, absence management, or employee lifecycle processes.
• Familiarity with shift-based or operational payroll (e.g., overtime, allowances, or timesheet processing in industries like logistics, ports, transport, or manufacturing).
• A recognised payroll/HR qualification, such as CIPP (Chartered Institute of Payroll Professionals) Foundation/Intermediate level, AAT, or equivalent. xbpsjku
• Experience in a small-to-medium sized business or head office supporting multiple sites/locations.

What We Offer

• Competitive salary
• Pension scheme
• 20 days annual leave (rising to 25) + bank holidays
• Birthday off
• Life assurance
• Free onsite Parking
• Opportunity to work in a stable, respected business at the heart of UK port logistics
• Supportive small-team environment with scope for personal development

If you’re organised, detail-oriented, enjoy working with people and systems, and would like to bring your skills to a thriving company supporting essential UK trade, we’d love to hear from you.