Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500.Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

What does an HR Coordinator do at Hogarth?

Initially this is a FTC 12 month contract role with a potential to become permanent.

The HR Coordinator is a member of the UK HR team, reporting into the HR Business Partner. The role is to deliver an efficient and effective HR service to employees for all HR activities associated with the employee lifecycle (including future, current and former employees) ensuring service level commitments are met or exceeded. The role focuses on employee service and consistency, increasing efficiency, effectiveness and confidence in the overall HR service delivery within Hogarth. The role also provides first line HR support to employees and managers across the Company and responding to HR queries via the HR inbox.

Key Responsibilities

Employee lifecycle HR Administration:

Provide an efficient, effective HR administration service, meeting service agreements for all employee lifecycle transactional processes and procedures. This will comprise of joiners, leavers, pay changes / promotions, various types of leave, as well as supporting benefits administration. Specifically, the role will provide full HR administration for:

• Joining & Onboarding: from offer letter and contract generation through to coordinating the HR induction and onboarding process for new employees
• Background checks: responsible for owning and administering our background checking process (via a 3rd party provider)
• Probation periods: track probation periods across the company, liaising with the relevant Manager or dept head in a timely manner. Generate consistent documentation at probation end and escalate any issues or concerns to HR Advisor/HR Business Partner.
• Promotions & pay changes: Once all relevant approvals have been received, administer changes to an employee’s T’s&C’s, which could be via change letter, contract amendment or full contract update as well as informing the Payroll team of these changes.
• Employee leave administration and tracking: responsible for various leave types including maternity, paternity, parental, sickness and unpaid time off. Responsible from calculating payments through to generating the relevant consistent documentation
• Leavers: Full responsibility for leaver arrangements from administration through to employee
  file management. This will include leaver administration, payroll notification and exit interview tracking and any reference requests from future employers
• Data management: Ensure that any employee change is captured appropriately, for example
  via payroll, systems updates, or via employee files
• Benefits administration: Ensure that employee benefits are managed in a timely manner, including season ticket loans, private medical scheme memberships and Cyclescheme applications
• HR process and policies: good understanding of the HR policies and processes and advice employees of the guidelines where appropriate
• To continually support and/or lead the review, evaluation and recommendations of process improvements with the intention of having standardised, consistent and efficient HR processes:
• Ownership and maintenance of the HR shared drive, ensuring Data Protection/GDPR obligations are met
• HR queries and query resolution: Effective management of the HR inbox where email queries are responded to with first line HR advice on policies, processes or escalate more complete queries to either HR Advisor/HR Business Partner
• Maintenance of the HR tracker ensuring that visa end dates, long term sickness, probation extensions etc are kept up to date.
• Develop and maintain a log for all/typical employee questions and queries to aid in the further development of information share and self-service
• Ensure employees and managers are receiving a consistent approach and consistent advice, regardless of department or location
• Ensure that service levels are met or exceeded

Reporting lines and key stakeholders

This role reports to the HR Business Partner.

You will work closely with the HR Coordinators and HR Advisors.

Requirements

Key attributes, competencies and experience we’re looking for include:

• Experience and interest in working within an HR department
• Strong and demonstrable administration experience, including an excellent attention to detail
• Excellent communication skills (verbal and written) with any level and at all times
• A desire for continual improvements and adaptable to change
• Able to work under pressure and with urgency when required
• A ‘can do’ attitude in a complex, matrixed and fast paced environment
• Working with confidential and sensitive information and data
• A self-starter, able to diagnose issues and recommend suitable and appropriate solutions
• A friendly and approachable manner
• Add to the positive team spirit, and willingness to ‘roll sleeves up’ when necessary

The Package

• 25 days holiday
• Private Medical Care (Bupa)
• Life Assurance – four times annual salary
• An extra day leave on your Birthday
• Employee Assistance Programme
• WPP Group Discounts
• Travel Season Ticket Loan
• Mortgage Advice – In partnership with Charles Cameron and Associate
• 1 Volunteering day per year
• Pension Scheme – Company contribution matched up as follows:

Employee

Employer

Total

4%

6%

10%

5%

7.5%

12.5%

6%

9%

15%

7%

10.5%

17.5%

#LI-FP1

#LI-Hybrid

Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.

When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it's a good idea to read through our Privacy st atement . This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.