What is the role?

Do you want to build a career in HR or use your experience to truly make a difference? Are you passionate about people and thrive in a fast paced environment? Then we would love to hear from you! Due to expansion of the HR & Volunteering Team, an exciting opportunity has arisen for a part-time HR Assistant. You will join a supportive team that provides exceptional and professional HR & Volunteering services across the Hospice and support with the administration of our recruitment processes for both employed staff and volunteers. The HR Assistant will provide a comprehensive administrative support service to the HR Department enabling the efficient and effective recruitment and selection of job vacancies and volunteer opportunities across St Andrew’s Hospice. 

The main duties include:

• Provide a comprehensive administrative support service for the HR Team. 
• First point of contact and response, distribution and escalation of queries received via the recruitment mailbox. 
• Collating and distributing vacancy schedules, supporting documents and other recruitment data when required. 
• Undertake pre-employment checks, including Disclosure Scotland checks, as required. 
• Maintain departmental files, paper and computer records within the HR Department. 
• Assist department with certain aspects of the recruitment process. 
• Participate in the development and use of IT systems as required with aim of providing a seamless service throughout the HR Department. 
• Assist generally within the HR Department, e.g. deal with in-coming telephone calls, e-mails, general personnel enquiries, photocopying, shredding and provide cover for other members of staff as necessary. 
• Collate and maintain existing job files and archive staff records
• Undertake any special projects relating to Recruitment & Selection as delegated by the HR Adviser or Head of People e.g. statistics on staffing levels/vacancies. 
• Organise interviews and inductions for paid staff and volunteers roles. 
• Data entry onto SMI StaffCare system. 
• Provide support generally and flexibly within the department covering for other staff members as required.

What we expect of you?

You will require to have a minimum of four Nat 4 qualifications or an SVQ Level 2 in a relevant subject or equivalent experience. Previous experience working in a recruitment administration/HR or customer focussed role is desirable.

The successful candidate will have proficient IT skills and knowledge of Microsoft Word, Outlook and Excel. xbpsjku This is a busy role therefore the ability to manage multiple deadlines with competing priorities is beneficial.

The ability to maintain confidentiality and strong attention to detail are critical to the role

What you can expect from us?

We recognise that to continue to provide excellent care and services to patients and families, we need an amazing team around us. In order to attract, retain and reward our people, our benefits include:

·        A warm and supportive working environment

·        Competitive Salaries

·        Unsocial Hours Payments (where relevant to role)

·        Generous Annual Leave Entitlement

·        Induction Programme

·        Employee Assistance Programme

·        Counselling Services

·        Occupational Health

·        Contributory Pension Scheme

·        Flexible Working Practices

·        Ongoing Learning & development opportunities

·        NHS Staff Benefits Scheme