Job Description

Float Legal Secretary

Powerhouse US law firm with impressive offices in the City is seeking a Float Legal Secretary on a full-time, permanent basis due to exciting growth in their London office.  We’re looking for a resourceful team-player who can work in a progressive fast-paced environment with competing demands, while remaining flexible, proactive, and efficient.

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• Competitive salary
• Tremendous employee benefits, including free in-office meals, snacks, and refreshments
• Hybrid working – 4 days office / 1 day WFH
• 09:30-17:30 working hours

Float Legal Secretary Key Responsibilities:

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• Follow the firm’s document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness
• Transcribes from handwritten materials and (if applicable) dictation
• Establishes and maintains calendar and deadline reminder systems
• Schedules and organises activities such as meetings, conferences, departmental activities
• Books travel/accommodation arrangements, prepares itineraries and follows up on travel expenses to process for payment
• Opens new files, maintains all client and general files
• Ensures that attorneys weekly timesheets entries are dealt with in a timely manner

Float Legal Secretary Skills & Requirements:

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• Previous legal secretarial experience within a law firm environment in order to produce accurate legal documents
• Experience floating across many practice areas
• Ability to transcribe legal documents, correspondence, and reports from rough draft or dictation
• Ability to proofread typed material for grammatical, typographical, or spelling errors