Fleet Coordinator | Dalkia Scotland

Dalkia Scotland is seeking a highly organised and proactive Fleet Coordinator to support the effective management of our vehicle fleet. This role is key to ensuring vehicles are safe, compliant, and operating efficiently, while acting as a vital link between drivers, operational teams, and management.

About the Role

You will be responsible for coordinating fleet activities, maintaining accurate records, and ensuring compliance with all regulatory and company requirements. The role involves close collaboration with internal teams, EDF Fleet, and external suppliers.

Key Responsibilities

* Maintain accurate and up-to-date fleet records, including vehicle movements, renewals, and replacements

* Coordinate vehicle maintenance, servicing, and MOT schedules

* Monitor fleet usage and driver behaviour through telematics systems

* Manage driver documentation, including licence checks, risk assessments, and declarations

* Oversee fuel cards, EV charging cards, and fleet-related systems

* Track fleet costs and report any anomalies to operational and commercial teams

* Liaise with suppliers and internal stakeholders to ensure smooth fleet operations

* Support incident management processes and fleet-related investigations

* Conduct fleet audits and report on performance and compliance

* Assist with driver training and compliance initiatives

Skills and Experience

Essential:

* Proficient in Microsoft Excel, including VLOOKUPs and Pivot Tables

* Strong communication and stakeholder management skills

Desirable:

* Experience using telematics systems and producing reports

* Full clean UK driving licence

Key Competencies

* Strong planning, organisation, and time management skills

* Commercial awareness and cost control focus

* Understanding of risk management principles

* Adaptable and responsive to changing priorities

* Self-motivated with a commitment to high standards

* Collaborative team player with a focus on continuous improvement

Why Join Dalkia Scotland

This is an opportunity to join a supportive and professional team where you will play a key role in delivering operational efficiency and fleet performance across the business.

Apply now to be part of a team committed to excellence in operations and service delivery