Accounts & Payouts Assistant

On Site: Northampton

28,000-32,000

Portman Finance Group are seeking an Accounts & Payouts Assistant with a passion for reporting and analysis and a keen eye for detail and accuracy. You may already have experience working in an Administrative or Accounts role and be seeking the opportunity to advance your career in a high growth environment.

Working with precision and efficiency, you will ensure that all documentation is complete and accurate before any finance agreements are activated and payouts to customers are made, support with established sales reporting and analysis for key stakeholders.

This role presents an excellent opportunity to develop your career with a growing and high-performing financial services environment.

You will work within a small finance team, with regular contact with the Board members, giving the opportunity for personal development and additional responsibility as the business continues to grow.

In return for contributing to the ongoing growth and success of the company you will receive personal learning support and a comprehensive benefits package including participation in a rewarding bonus scheme.

Role Objective

You will work as an Accounts & Payouts Assistant to provide assurance that all documents completed for the firm’s direct (own book) lending as well as for brokered asset finance agreements are prepared correctly, in line with lender requirements and are complete and accurate.This part of the role is a critical step of the firm’s own book lending process, providing a smooth and efficient customer experience whilst protecting the firm’s interests. You will also provide expert timely and insightful sales reporting, analysis, and support, including transaction processing and relevant system maintenance and development, to support the business in maximising profitability and efficiency.

Key Responsibilities

Own Book Payouts

• Verify the completeness and accuracy of finance agreements and supporting documentation packs.
• Completion of process checklists to ensure the compliance with all requirements prior to payout (own book lending transactions) or prior to lender submission (brokered asset finance transactions).
• Completion of recorded telephone calls with customers for verification purposes, prior to payout.
• Updating the CRM system with accurate data and information relevant to the payouts process.
• Scanning and filing of agreement packs, including submission of broker payout packs to lenders.
• Supporting as required with the maintenance of accurate data within the system used for own book lending finance agreements.

Sales Reporting and Analysis

• Record sales data, accurately and efficiently, giving senior management a real-time view of current performance.
• Build up a knowledge of various lender commission policies, in order to verify the accuracy of sales data/income transactions.
• Record data, accurately and efficiently, on the CRM system to provide necessary information to the sales team and senior management, acting as a gatekeeper for the final process step of activating finance agreements.
• Provide sales reporting, ensuring senior management remain informed on a regular basis with timely and accurate information.
• Carry out sales analysis as required to support senior management in their decision making and implementation of sales strategies.
• Support finance colleagues on income reconciliations, ensuring variances are investigated and resolved as required.

Accounts Payable and Receivable

• Work with finance and operations colleagues to ensure that all suppliers are set up in the relevant systems and invoices are entered accurately on Xero.
• Support with preparation of supplier payment runs, ensuring prompt and efficient payment to suppliers.
• Support the Management Accountant with the internal expenses process, including the review and validation of all submitted expenses.
• Work with the Sales Support team to ensure that invoices are raised, on-time and effectively.
• Assist the delivery team to raise invoices and statement of accounts as required.
• Regularly review aged debtors with Management Accountant and assist with the collection process where required.

Organisational

• Participate in internal meetings as required including team meetings and events.
• Gather and analyse trends within the organisation’s finances.
• Develop internal documentation and processes where required, striving to implement or improve processes and internal controls within the finance function.

Skills and Experience Required

Essential

• Experience working within a private sector organisation in a professional Administrative and/or Finance department.
• Experience in maintaining, analysing and reporting of sales data.
• Experience of using CRM systems and financial software.
• Intermediate user of Excel.

Desirable

• Experience working within financial services sector.
• Working knowledge of and proficient in the use of Xero.

Key competencies/behaviours

• You should be collaborative, and work in partnership to build good working relationships with all colleagues and stakeholders.
• You should be creative and look to continuously improve processes.
• You should be committed and focused on delivering personal objectives to help fulfil the organisation’s mission.

Personal Attributes

• Excellent precision and attention to detail.
• Excellent organisational skills.
• Strong numerical abilities.
• Excellent communication and interpersonal skills.
• Thrives in a fast paced environment.

Company Overview

Portman was established in 2007 to provide UK SMEs with access to a range of finance options under one roof. We have now arranged over £1.5billion in funding for over 20,000 companies.

Portman secure finance for businesses of all sizes via our own lending and panel of over 40 partners. We offer flexible payment terms, reducing large initial outlays and protecting cash-flow.

Portman work with any type of private sector business. We have a long and successful history financing a variety of assets, quickly and easily. If you’re looking to lease or purchase further equipment, release equity or simply borrow, Portman can provide your business with the finance it needs.

Please note that as part of the recruitment process a criminal records check/credit history check will be carried out by an authorised third party.