Facilities Coordinator

London | Legal Sector | Full-time

A respected City-based law firm is seeking a proactive Facilities Coordinator to support the smooth running of its London office and wider UK operations. This is an excellent opportunity for an experienced facilities professional to join a well-established professional services environment where quality and collaboration are key.

This role suits someone who enjoys a varied, hands-on facilities position with added responsibility for records management.

The Opportunity

Working closely with the Facilities Manager, you’ll play a key role in delivering efficient, safe and well-maintained office environments, while also overseeing core records and document management processes. This is a broad and varied role combining facilities coordination, stakeholder management, and operational support.

Key Responsibilities

Facilities Coordination

• Support day-to-day facilities operations across multiple offices
• Manage facilities helpdesk tickets, ensuring issues are logged, tracked and resolved promptly
• Assist with planned and reactive maintenance, repairs and service contracts
• Liaise with external contractors and suppliers to ensure high standards of delivery
• Maintain accurate records relating to maintenance, compliance and safety
• Coordinate meeting room setups, working closely with reception teams
• Support office moves, workspace planning and general facilities improvements
• Assist with physical facilities tasks as required

Records Management

• Maintain logs for files and deeds
• Manage confidential records and oversee secure document destruction (on- and off-site)
• Support teams with file retrieval, delivery and collection
• Open and close matters in line with internal procedures
• Liaise with stakeholders on records and archive enquiries
• Support annual off-site destruction exercises

About You

Essential

• Minimum 3 years’ experience in a facilities or workplace role
• Strong organisational and time-management skills
• Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience working with contractors and service providers
• High attention to detail and a methodical approach
• Excellent written and verbal communication skills
• Reliable, proactive and hands-on with a “can do” attitude

Desirable

• Experience with records or document management systems
• Knowledge of workplace health & safety requirements

Reward:

This is an opportunity to have a significant impact on the operational success of a highly respected firm, working as part of a supportive leadership team with a clear strategy for innovation and growth. The firm is deeply committed to equal opportunities and fostering an inclusive environment where everyone can excel.

Salary will be circa £35,000 plus Full Benefits.

Application Process:

To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful.

We look forward to hearing from you!

Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.