Facilities Coordinator | London | £35,000 | Permanent

We are working with a leading professional services organisation to recruit a Facilities Coordinator to support the smooth running of a busy, multi-site environment.

This is a hands-on, varied role combining facilities operations and records management, ideal for someone who thrives in a fast-paced, detail-driven setting and wants to play a key role in maintaining a safe, efficient workplace.

The Role

You’ll work closely with the Facilities Manager to ensure day-to-day operations run seamlessly, while also overseeing critical records processes.

Key responsibilities include:

• Coordinating daily facilities operations across multiple sites
• Managing helpdesk tickets, ensuring timely resolution and accurate tracking
• Supporting maintenance, repairs, and service contract management
• Liaising with external contractors and suppliers to ensure quality delivery
• Maintaining compliance records (maintenance, safety, and operations)
• Assisting with office moves, workspace planning, and facilities improvements
• Coordinating meeting room setups in collaboration with Reception

Records Management:

• Maintaining logs of files and deeds
• Managing confidential records, including secure document destruction
• Coordinating file retrieval, delivery, and storage
• Supporting fee earners with records queries and matter management
• Assisting with annual offsite destruction processes

What We’re Looking For

Essential:

• 3+ years’ experience in a facilities or workplace support role
• Strong organisational skills with the ability to manage multiple priorities
• Experience liaising with contractors and service providers
• High attention to detail and accuracy
• Confident communication skills (written and verbal)
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Proactive, reliable team player with a “can do” attitude

Desirable:

• Experience with records or document management systems
• Knowledge of health & safety requirements

Why This Role?

This is an opportunity to step into a broad, operational role where you’ll have real ownership across facilities and records, working within a collaborative and well-structured team.

Interested?

If you’re looking for a role where you can make an immediate impact and develop within a professional environment, apply now