Energy Jobline is the largest and fastest growing global Energy Job Board and Energy Hub. We have an audience reach of over 7 million energy professionals, 400,000+ monthly advertised global energy and engineering jobs, and work with the leading energy companies worldwide.

We focus on the Oil & Gas, Renewables, Engineering, Power, and Nuclear markets as well as emerging technologies in EV, Battery, and Fusion. We are committed to ensuring that we offer the most exciting career opportunities from around the world for our jobseekers.

Job Description

Your new company \nYou will be joining a highly respected, international professional services organisation with a strong presence in the London market. The business operates across multiple global locations and is recognised for its collaborative culture, commitment to excellence and focus on developing its people. The London office is one of its largest and continues to grow, offering a supportive and dynamic environment.\n\nYour new role \nAs the Facilities Coordinator, you will play a key role in ensuring the smooth and efficient operation of the Facilities function.

Working closely with the Facilities Manager and wider Operations teams, you will provide administrative and coordination support across a variety of activities to keep the office running effectively.Your responsibilities will include:\n\nManaging billing, cheque requests and invoice processing across multiple offices.\nProcessing staff expenses via the organisation's online expense platform.\nMaintaining and updating facilities documentation on the internal intranet.\nDelivering Facilities inductions for new joiners, including office tours and health and safety briefings.\nAssisting with internal office moves, trainee seat rotations and ad hoc relocations.\nUpdating seating plans, floor layouts and maintaining accurate spreadsheets.\nUploading and maintaining intranet content.\nProcessing travel and office insurance claims.\nCoordinating business card orders and liaising with external printers.\nHandling queries relating to couriers and taxi providers.\nSupporting budget tracking and maintaining expenditure records.\nRecording Operations Team annual leave and sickness information in the HR system.\nProviding cross‑team operational support, including meeting room set‑ups when required.\nManaging staff enquiries relating to lockers and bicycle storage.\nDelivering general administrative and filing duties.This role involves some manual handling; appropriate training will be provided.\nWhat you'll need to succeed \n\nStrong Excel skills and confidence with the full Microsoft Office Suite.\nHighly organised and methodical approach, with the ability to prioritise multiple deadlines.\nComfortable working in a fast‑paced environment with changing demands.\nPositive, proactive attitude and willingness to support colleagues across the wider Operations team.\nExcellent communication skills and a focus on delivering high‑quality customer service.\nStrong attention to detail and reliable timekeeping.\nAbility to work independently and run inductions confidently.\nUnderstanding of health and safety procedures.\nExperience in a busy facilities environment; professional services or corporate experience is advantageous.\nWhat you'll get in return \nYou will be joining a well‑established, people‑focused organisation that values teamwork and professional growth. You will be part of a collaborative Operations team and will take on a varied and influential role within a major London office.\n\nWhat you need to do now \nIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now!\nIf this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.\n\nHays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.