We are seeking a proactive and organized Executive, Facilities & Services to join our team. This role is ideal for individuals who excel in coordination, communication, and operational support within a professional office environment. As a Facilities Executive, you will be responsible for supporting the Assistant Manager, Finance and Facilities in all aspects of day-to-day operations. Key Responsibilities Facilities & Logistics

· Oversee maintenance of classrooms, offices, and common areas. · Coordinate with vendors and contractors for facility upkeep and improvements. · Manage maintenance requests and ensure timely, well-documented resolution. · Supervise service contractors (e.g., cleaning, pest control, landscaping). · Investigate faults and implement preventive measures. · Support office moves, furniture setups, and workspace arrangements. · Manage meeting room bookings and event space readiness. · Ensure equipment and logistics are in place for events.

Stationery, Supplies & Pantry Management

· Monitor and manage inventory of office and pantry supplies. · Coordinate procurement, restocking, and distribution through approved vendors. · Maintain organized storage and accurate usage records. · Ensure pantry cleanliness and functionality of appliances (e.g., coffee machines, water dispensers). · Respond to staff feedback and adjust supply levels to meet needs and reduce waste.

Health, Safety & Compliance Support

· Report safety hazards and assist in implementing corrective actions · Support emergency procedures and drills in collaboration with safety officers · Implement safety protocols and emergency response procedures, including collaborating with relevant authorities to ensure school compliance with safety regulations

Qualifications & Skills Education & Experience

· Diploma or bachelor’s in business administration, Facilities Coordination, or related field · Experience in an administrative or coordination role. Experience in an educational sector will be preferred · Technical competency in AV Systems /Fire Protection/Room Booking will be highly preferred

Skills & Attributes

· Possess good practical knowledge in building maintenance with initiative and good analytical skills · Ability to work independently as well as a team player · Assist promptly in emergencies or extremely hands‑on · Be an active Emergency Response Team member · Strong organizational and communication skills · Attention to detail and ability to manage multiple tasks · Proficiency in Microsoft Office

Working Conditions

· Office-based with occasional walkthroughs or inspections · Flexible working hours depending on the needs for events, evening classes or any other urgent matters · Collaborative work environment with regular interaction across departments

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