Our client, a successfully scaling SME Sustainable Energy firm, is looking for an Executive Assistant to support their Heads of Strategy. This role is ideal for an Executive Assistant who is used to managing different personalities and priorities whilst working at speed, within an ever changing and fast-paced organisation. With a clear focus on strategic objectives and communication, this role is critical in enabling the Heads of Strategy to focus on high-impact areas of the business by providing seamless support across scheduling, communication, and coordination. The successful Executive Assistant will mainly be office based, with the ability to work at home weekly with allowance for business needs.

Job title: Executive Assistant

Location: Edinburgh

Salary: £45,000 - £55,000 DOE

Contract: Permanent

Hybrid: 3 days office based 2 days WFH

Consultant: camilla@lilyshippen.co.uk - Please direct all enquiries to Camilla

Role Responsibilities

• Act as a gatekeeper to the Heads of Strategy, ensuring effective communication with internal and external stakeholders
• Draft, proofread and edit documents and correspondence
• Manage multiple complex diaries, coordinate meetings and ensure all Heads of Strategy are fully briefed
• Organise and prepare for internal and external meetings, including agendas, speaking notes, minute-taking and action tracking
• Coordinate travel, including detailed itineraries and visa requirements where necessary
• Maintain accurate document records, process expenses, and assist with reports and presentations
• Handle all information with discretion and confidentiality

Personal Specification:

• Proven experience as an Executive Assistant with senior-level support
• Tech-savvy with excellent working knowledge of Microsoft Office
• Highly organised, proactive and professional, with excellent attention to detail
• Strong written and verbal communication skills
• Confident managing multiple priorities within an ever changing and fast-paced environment
• Comfortable working autonomously with minimal supervision

This is an excellent opportunity for an Executive Assistant, based locally to Edinburgh, looking for a senior Executive Assistant position within a fast-paced and growing company. Apply immediately to avoid disappointment!

Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.

We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.