Executive Assistant

New Yesterday

Main purpose of post To provide high-level, confidential administrative and strategic support to the CEO and Deputy CEO, enabling them to focus on leadership priorities by managing their schedule, communications, and key relationships—while also supporting governance functions and ensuring smooth coordination with the Board of Trustees and senior leadership team. Co-ordinate and service all Board of Trustee meetings and committees to ensure the charity is effectively governed. You will provide support to the Trustees as required. Support the Senior Leadership Team by co-ordinating and servicing meetings, creating and monitoring action logs and administering the Risk Register. Key Responsibilities
Executive Support:  Provide proactive administrative and strategic support to the CEO and Deputy CEO, including diary management, meeting coordination, and handling correspondence.  Manage and prioritise emails, draft communications, and assist in the preparation of reports, presentations, and briefing documents.  Coordinate travel, event attendance, and speaking engagements for the CEO and Deputy CEO.
Board & Governance Support:  Act as the key administrative support for the Board of Trustees and Board committees, including scheduling meetings, preparing and distributing papers, taking accurate minutes, and tracking actions.  Maintain governance calendars, ensuring alignment with charity reporting requirements and deadlines.  Support the CEO and Head of Governance & Operations in ensuring compliance with regulatory and governance obligations (e.g., Charity Commission, Companies House).  Facilitate effective communication between the CEO and Trustees, and support Board induction, development and off boarding processes.  Maintain accurate records and filing systems for confidential and governance documentation.
Stakeholder Engagement:  Liaise with internal and external stakeholders on behalf of the CEO in a professional and timely manner.  Support the planning and execution of high-profile meetings and events involving funders, partners, and supporters.
Office and Project Support:  Assist in the delivery and tracking of cross-organisational projects led by the CEO.  Coordinate Leadership meetings including preparing agendas, papers and monitoring progress against the annual plan  Coordinate the reporting from strategic working groups to monitor progresses against objectives  Coordinate and prepare assurance documents including the Risk Register, CEO report and regulatory or compliance documents, as required  Provide occasional support to the senior management team, as required  Undertake any other duties as the organisation may reasonably require.  Attend and contribute to team meetings and 'away days' and be an active, invested member of our team  Able to work flexibly, including working occasional evenings.
Who you are We are looking for a highly capable and discreet Executive Assistant to support the CEO and Deputy CEO and who will play a key role in ensuring the smooth operation of the charity’s governance framework. The successful candidate will provide executive-level administrative support, coordinate the Board and Committee cycles, and act as a central communication point between the CEO, Board members, senior leadership team, and external stakeholders. This is an exciting and pivotal role at the heart of a purpose-driven organisation making a real difference to the lives of thousands of local people. About you:  You will be professional and discreet and feel comfortable being part of a fastpaced charity team  You will have excellent communication skills (both written and oral)  Able to manage your own workload and priorities to agreed deadlines  You will enjoy managing relationships, working in a professional manner at all times  Act as an ambassador for Weston Park Cancer Charity, reflecting the objectives and values, and to always work in the best interests of the charity.  Support and encourage harmonious internal and external working relationships  Make a positive contribution in delivering the charity’s strategy and raising the profile of Weston Park Cancer Charity
How to apply Closing date: Sunday 14th September @11.59pm Interview date: Monday 29th September Application format: Please send a CV and covering note demonstrating that you have read the job description / person specification and how you meet the essential and (where relevant) desirable criteria for this role. This can include skills, training, membership of professional bodies and experience. The covering note will form a key part of the recruitment process and you should demonstrate your suitability for the role in no more than one page. Weston Park Cancer Charity is committed to promoting equality of opportunity and values diversity of culture among our staff. All applications are anonymised as part of the selection process, so please do not forward any documents in PDF format.
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Location:
S10, Sheffield

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