Executive Assistant

New Yesterday

We require an experienced Executive Assistant to support our CEO who requires assistance across a broad range of tasks working as part of our paid and volunteer teams based in our rural offices in Windlesham. Working 9am to 5pm hours with free parking. We are a leading charitable organisation with national coverage and can offer an interesting and busy role as our organisation continues to develop and grow. You will ensure the efficient running of the office function, processes and procedures and office equipment on a daily basis to ensure the CEO provides a professional service to our volunteers, fundraisers, the public and business contacts and benefactors.
We are seeking an exceptional, highly organised and mission-driven Executive Assistant to work directly with the founder of multiple charities and campaigns. This is not a traditional EA role and would suit candidates who enjoy taking control of their own workload, finding solutions and prioritising a range of priorities that can change frequently.
The successful candidate will act as the CEO’s right hand, overseeing diary management which is a key task of the role, strategic coordination, project delivery, media logistics, communications, events, fundraising initiatives and the transition to a new wildlife hospital site.
You will be central to ensuring that multiple fast-moving organisations operate efficiently and cohesively.
The Initial Challenge: Systems & Infrastructure
Before moving into a steady-state executive assistant role, the successful candidate will undertake a significant period of ‘sorting’ and operational design. Many of our current processes are fluid; you will be taken with auditing existing workflows, centralising fragmented information, and implementing the robust professional procedures required to support a high-profile Founder across multiple entities.
Key Responsibilities
Executive & Diary Management
•Complex diary management across multiple organisations
•Prioritisation of meetings, media appearances, site visits and campaign work
•Email management and drafting responses
•Travel coordination and logistics
Organisational & Portfolio Oversight
Act as the central coordination hub across a diverse portfolio of six distinct entities, including:
•National Advocacy & Campaigning: Leading high-profile public awareness and legislative reform initiatives.
•Frontline Conservation & Rescue: Oversight of a specialist wildlife rescue and rehabilitation operation.
•Species-Specific Protection Groups: Managing multiple focused task forces dedicated to UK wildlife protection.
•Community & Educational Outreach: Coordinating large-scale public events, festivals, and educational projects.
•Special Projects: Monitoring timelines and deliverables for unique, mission-driven initiatives (including a major site transition).
•Governance & Strategy: Supporting reporting, trustee liaison, and strategic planning across the entire group to ensure cohesive operations.
Site Transition
•Assist with planning and coordination of the move to a new site
•Liaise with contractors, consultants, trustees and stakeholders
•Monitor timelines and operational readiness
Parliamentary & Political Engagement
•Coordinating meetings and briefings with MPs, Peers and policymakers
•Liaising with Parliamentary offices and government departments
•Preparing briefing documents and campaign materials
•Tracking legislative developments relevant to wildlife policy
•Supporting advocacy strategy and follow-up actions
Media, Filming & Public Profile
•Coordinate filming schedules and media projects
•Liaise with production teams and press
•Assist with podcast logistics and promotional content
•Support social media campaigns and storytelling initiatives
Fundraising & Promotions
•Assist in campaign launches and appeals
•Coordinate events and supporter communications
•Help develop promotional strategies across platforms
•Draft newsletters, updates and impact messaging
Operational Support
•Problem-solving across multiple live projects
•Maintaining systems and improving workflow
•Acting as gatekeeper and strategic sounding board
This role requires someone exceptional and you will be:
•Highly organised and calm under pressure
•Experienced as a Senior Executive Assistant
•Comfortable working across multiple complex projects simultaneously
•Emotionally intelligent and discreet
•Confident at creating reports
•Confident liaising with donors, press and external partners
•Proactive, solutions-focused and resourceful
•Passionate about wildlife and conservation
Essential Skills
•Advanced diary and inbox management
•Strong written communication skills
•Project coordination experience
•High level IT competency . We use apple computers but also use Microsoft 365, excel, project management tools and other digital platforms
•Ability to work independently and make judgement calls
In return we can offer a rarely available high profile Executive Assistant role based locally working Mon to Fri 9am to 5pm as part of a team who work together to ensure the success of the charities and all that they support.
Please submit your CV asap for immediate consideration
Apply
Location:
Windlesham
Salary:
£42,000 - £45,000 /annum plus free parking
Job Type:
FullTime
Category:
Administration

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