Executive Assistant to the Director

New Yesterday

Executive Assistant to the Director
Manchester
Up to £40,000 per annum (dependent on experience)
Full-time (35 hours), Permanent
The Role:
We’re looking for an experienced Executive Assistant to provide high-level support to the Director of a major research institute in Manchester. This role is 100% fully office-based, and ideal for someone who’s confident working in a fast-paced environment and able to hit the ground running.
You’ll be responsible for managing a busy and often shifting diary, coordinating UK and international meetings, managing a high-volume inbox, and preparing briefings and correspondence. You’ll also be a key contact for stakeholders across science, healthcare and policy, and support wider operations as needed.
We’re looking for someone with excellent judgement, strong attention to detail and a calm, professional manner. If you're flexible, highly organised, and confident working under pressure, this is a great opportunity to step into a critical role at the heart of a high-profile organisation.
Key responsibilities include:

Managing the Director’s complex diary and ensuring priority alignment
Handling high-volume inbox communications with discretion and care
Preparing meeting packs, briefings and follow-up notes
Booking national and international travel with detailed itineraries
Drafting and editing high-level documents, emails and reports
Liaising with senior internal and external stakeholders, including Board members
Taking and distributing formal minutes
Supporting the Director’s involvement in collaborative and strategic projects
Coordinating visits and meetings, including logistics and hospitality
Maintaining up-to-date records and handling sensitive information confidentially
Supporting general office and operations team duties as neededWhat we’re looking for:

Substantial experience in supporting senior leadership in a higher education or NHS/Medical setting.
Strong communication skills and excellent attention to detail
High level of discretion and a calm, proactive approach
Experience managing diaries, inboxes and logistics independently
Proficiency in Microsoft Office, Outlook and Teams
Educated to degree level or equivalent experience in a similar role
Experience in an academic, research, clinical or public-sector setting is desirable
If this sounds like the perfect role for you then please submit your CV.

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our
Apply
Location:
Didsbury
Salary:
£35,000 - £40,000 /annum
Job Type:
FullTime
Category:
Administration

We found some similar jobs based on your search