Executive Assistant / Office Manager

Location: London

Hybrid (3 days office-based | Monday & Friday WFH)

About: A growing, founder-led consultancy is seeking a proactive and highly organised Executive Assistant / Office Manager to support the Founder and play a central role in the next phase of growth. This is a career EA opportunity for someone who thrives in a fast-paced, high-tempo environment, takes real ownership, and wants to grow alongside an ambitious Founder.

The Role:

A varied, hands-on position combining executive support, office management, and involvement in business growth initiatives. Ideal for someone with 1-5 years’ experience who is sharp, commercially aware, and ready to step into a high-trust role at the centre of a growing business.

Executive Support:

• Act as a true gatekeeper - confidently reprioritising, pushing back where necessary, and protecting the Founder’s time
• Manage a complex diary across multiple time zones
• Full inbox ownership, correspondence management, and meeting preparation
• Anticipate needs and prepare materials without prompting
• Manage senior stakeholders globally with professionalism and confidence
• Create detailed, seamless travel itineraries
• Provide private PA support (approx 20%)
• Act as the bridge between the Founder and wider team - driving alignment and follow-through
• Ensure deliverables are executed to a consistently high standard
• Occasional travel to Winchester (expenses paid)

Office & Operations:

• Oversee smooth day-to-day office operations
• Manage expenses and monitor business costs
• Liaise with accountants and external suppliers
• Maintain spreadsheets, reporting documents, and internal trackers
• Improve systems and processes to increase efficiency
• Support onboarding of new hires
• Assist with team wellbeing initiatives

Growth & Business Support:

• Support business development initiatives
• Coordinate UK and international events
• Manage and upload social media content
• Improve internal communication processes
• Confidently coordinate both people and AI tools to deliver work efficiently

Technology:

• Strong proficiency in Word, Excel, and PowerPoint
• Tech-savvy and confident adopting new systems
• Comfortable using AI tools to draft communications, refine presentations, and enhance workflow
• Curious about leveraging technology to improve output

International Exposure:

• Regular interaction with international clients
• Strong cross-cultural stakeholder management
• Comfortable working across time zones
• Additional languages beneficial

The Ideal Candidate:

• 1-5 years’ experience as an EA, PA, or Office Manager
• Sharp, switched-on, and quick to grasp complexity
• Exceptional prioritisation and attention to detail
• High emotional intelligence and strong stakeholder management skills
• Calm and composed under pressure
• Professional, commercially aware, and delivery-focused
• Strong ownership mindset - cares about outcomes
• Positive, solutions-driven with a clear can-do attitude
• Long-term career EA mindset
• Comfortable in an entrepreneurial, high-growth environment