Event Operations Coordinator in a Willy-Wonka-style Factory

New Yesterday

It all started with a crazy idea

What if food could do more? Smoke, bubble, explode (safely), glow, surprise people… make them stop mid-conversation and feel like kids again. That idea turned into experiments, those experiments turned into inventions, and somehow that became Lick Me I’m Delicious - a team of curious, hands-on, slightly chaotic humans creating unforgettable food experiences for some of the world’s biggest brands.

We take the fun seriously, but not ourselves. Because honestly, life’s too short to sit still, play it safe, and count down to 5pm - work should be creative, a bit unpredictable, and enjoyable (most of the time)...

If you want different, diverse, fun and a bit wacky, this might be the role for you.

The Role at a Glance:

Event Operations Coordinator
Chalgrove, Oxford
Permanent, Full-Time
£28,000 – £33,000

Reports To: Operations & People Manager
Day-to-Day Direction: Production Manager
Direct Reports: (agency / casual staff when required)

A Big Hello from us

We are Lick Me I’m Delicious - an award-winning experiential events company creating interactive food and drink experiences powered by invention.

From nitrogen ice cream and edible bubbles to edible mist and chocolate selfies, our work sits at the intersection of food, science and entertainment. We partner with global brands to deliver experiences that are bold, memorable, and technically unique.

Behind every standout event is a highly disciplined operation. No matter how creative the concept, it only succeeds when everything arrives exactly as it should - complete, consistent, and ready to perform.

The Role (a.k.a. the engine room of the magic)

This is where the magic either works… or doesn’t.

You’ll be the person making sure every single event kit leaves our HQ (we know such a boring vibe - ‘The Lab’, better?) perfect, complete, and ready to wow - and comes back cleaned, reset, and ready to go again.

It’s hands-on. It’s fast-moving. It’s detailed.

And when it’s done right, nobody notices… because everything just works.

You’ll be packing, checking, organising, fixing, coordinating people, staying ahead of stock, and generally making sure nothing falls through the cracks.

If you like being busy, working independently, solving problems, and taking pride in getting things exactly right, you’ll love this.

What You’ll Be Getting Stuck Into:

Packing Kits Like a Pro (Goods Out)

You’ll own the packing of every event kit: working to spec, checking everything twice (and then once more for luck), and making sure nothing is missing, broken, or “that’ll do”. You’ll set up the Goods Out area so Event Managers can grab their kit and go without stress. If something’s not right, you’ll catch it before it becomes a problem.

Turning Chaos Back Into Order (Goods In)

When kits come back, it’s your job to reset the world. You’ll check everything, clean it properly, restock it, and get it back to “event-ready” status. If something’s missing or damaged, you’ll spot it immediately and flag it. Fast turnaround is the name of the game.

Staying Ahead of the Game (Stock & Supply)

You’ll keep one eye on what’s coming up and one eye on what’s on the shelf. You’ll make sure we’ve got what we need, when we need it - ordering routine stock, keeping records tight, and flagging anything that looks off before it becomes a last-minute panic. Occasionally, you’ll jump in the van and grab stock yourself.

Helping Keep the Inventions Working (Maintenance Support)

Our equipment isn’t exactly off-the-shelf. You’ll support basic maintenance: cleaning, checking, tweaking and over time you’ll get a feel for when something’s not quite right. You won’t be fixing the big stuff, but you will be the early warning system.

Rallying the Troops (Agency Staff)

When things get busy, you’ll help bring in and organise extra hands. You’ll brief them, direct them, and make sure they’re working to the right standard.
Making It Look the Part (Branding & Finishing Touches)

It’s not just about working - it’s about looking right too. You’ll make sure branding is applied properly and everything leaving the warehouse looks sharp, consistent, and on point.

What Good Looks Like

•    Kits go out right. Every time. No missing bits, no surprises
•    Kits come back, get sorted quickly, and are ready to go again
•    Stock is where it should be - no last-minute scrambles
•    Agency staff turn up, know what they’re doing, and deliver
•    The warehouse is organised, clean, and doesn’t feel like chaos (even when it is)

What This Role Isn’t

You’re not expected to fix complex technical issues, choose new suppliers, or make big procurement decisions. That sits with the Production Manager.

Your job is to execute brilliantly, stay organised, and keep everything running smoothly.

What You’ll Need

The Essentials

•    Live events, experiential, hospitality or logistics experience
•    You notice the small stuff (and it matters to you)
•    You’re organised and like having a system
•    You’re happy being on your feet, lifting, packing, moving
•    You follow processes properly - not “roughly right”
•    You’re confident telling people what needs doing
•    You speak up early when something’s not right
•    You’ve got a full UK driving licence and are happy in a van
•    You’re flexible for the occasional evening/weekend rota
•    You’re happy to work independently, but within a wider team
•    You’re up for learning how all our weird and wonderful kit works

Bonus Points If You’ve Got

•    Experience working with casual or agency staff
•    Stock systems or ordering experience

The Kind of Person Who Thrives Here

You take ownership -  if it’s yours, you use your initiative and it gets done properly.
You’ve got high standards - details matter, and you care about getting them right.
You’re proactive - you spot problems early, not after the van’s left.
You’re reliable - people trust you because you deliver.
You’re practical - you like getting stuck in.
You’re a team player - no egos, just getting the job done.
You’re curious - especially about how things work.

The Setup

You’ll be based full-time in our HQ in Chalgrove, Oxford, Monday to Friday.

Occasionally, you’ll be assigned as an out-of-working-hours emergency contact. This means being available by phone in case on-site staff need support.

This is a shared responsibility across the team and calls are rare. You can carry on with your normal plans, but should be reachable and prepared to take a quick call if an urgent situation arises.

Why Join Lick Me I’m Delicious

Because this isn’t a normal job.

You’ll be part of a team creating genuinely unique experiences - the kind people remember, talk about, and post everywhere.

It’s hands-on. It’s different every week. It’s sometimes chaotic.

But it’s also fun, creative, and seriously satisfying when it all comes together.

Lick Me I’m Delicious — wildly inventive. Operationally excellent.

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Apply
Location:
Chalgrove
Salary:
£28,000 - £33,000 /annum
Job Type:
FullTime
Category:
Marketing

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