Event Delivery Coordinator

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An exciting opportunity has arisen in the team for a dynamic and passionate Event Delivery Coordinator to join us as we continue our exciting growth into 2025.

Role Overview

As our Event Delivery Coordinator, you'll work closely with the Director of Event Production & Delivery, supporting all aspects of our event planning and execution. From administrative tasks to client relations for both independent and Hire Space 360 client events. Your role is critical in ensuring the success of these events, which ultimately foster fantastic client relationships, and expand our business.

Your duties cover the full event lifecycle, from proposal development to pre-production, communication, financial management, and post-event wrap-up. Flexibility and efficiency are key, as you'll switch between guided and independent work.

You'll also help develop and refine standard operating procedures (SOPs) for client interactions and internal workflows, which is critical for Hire Space’s evolution and reputation in the events industry.

In a nutshell, we’re on the lookout for an individual with a keen eye for detail, who has a passion for organisation, whilst navigating a fast-paced events environment. Proficiency in handling numbers and experience with Excel/Google Suite is essential, along with your capability to contribute to the day to day financial aspects of event administration. Your willingness to think creatively and your openness to engage in ad-hoc initiatives will make you an invaluable asset to the Hire Space team.

Key responsibilities:

Generate client and supplier agreements using designed templates, following through to signature
Building and maintaining processes to effectively timescales for the key aspects of event delivery (finance, agreements etc)
Tracking and managing event finances, working closely with our finance team to ensure smooth budgeting, invoicing and supplier payments
Assisting with coordinating and executing effective event resource planning
Completing event-related research, and reporting on findings, bringing fresh ideas to the table
Communicating and coordinating with third party suppliers and partners
Being the first point of contact for existing and potential client queries
Building and documenting Event Delivery processes and procedures as they evolve

You should apply if you:

Have demonstrable events industry experience, with a passion for organisation and coordination
Solid experience of the financial operations/reporting elements of event delivery
Excellent problem solving and customer service skills

It would be a bonus if you:

Have experience in a role that gives you extensive knowledge of event production and delivery
Have previous experience in a similar, fast paced role

About Hire Space

Hire Space is a leader and pioneer in event technology, both in the UK and globally. We are at the forefront of a vibrant and fast-changing industry that is seeing a renaissance since the pandemic as companies seek to bring people together.

We operate the UK’s largest venue marketplace, which hosts over 6,000 venues and is used by over 2 million event planners each year. Our clients include Google, Facebook, Red Bull, MAC Cosmetics, UNICEF, and Dr. Martens. Separate to the online marketplace, our technology and team also power the global event functions at a number of well-known companies.

In addition to our well-known technology and expertise in venue finding, we have built a reputation for delivering world-class events both in-person and online through our own event platform, Arena.

Workplace Nursery Scheme which allows you achieve tax savings by paying your nursery fees through your gross pay
Generous EMI share option scheme, starting at 10% of OTE
4 weeks Company Paid Sick Leave
32 days holiday allowance (inc bank holidays and our 3-day Hire Space Christmas shut down) with additional for long service
3pm Friday finishes during BST, average working hours of 36 per week over the year
Tech and Cycle Schemes
Access to the wellbeing Platform Juno where you're able to use your points for various great wellbeing perks!
Exceptional maternity and paternity benefits
Regular team socials and monthly team lunches
Bespoke professional development with regular growth opportunities
£200 Home office spending allowance
Regular free nights out in London's most exciting venues
Access to free Independent wellbeing coaching and therapy sessions as part of our Mental Health initiatives

Logistics

This is a hybrid remote / in-person role. Our client base is predominantly in London and it is important that you are able to collaborate with your team, attend ad-hoc events and attend our away days in-person. You can expect to be in/around London on average 2-3 days per week, usually working from our central London office location, a few minutes walk from London Bridge Station.

At Hire Space, we embrace diversity in all of its forms and foster an inclusive environment for all people to do the best work of their lives with us. We are an equal opportunity employer. All applicants will be considered for employment without attention to ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity status or disability status.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Management and Manufacturing
Industries
Events Services

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